Clinical Finance Coordinator

Kelly Services; Irvine (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Telemedicine

Term life

Whole life

Accident insurance

Critical illness

Legal plan

Short-term disability

Retirement savings plan

Transit spending account

Paid sick leave

Job summary

Kelly Services is seeking a Clinical Finance Coordinator in Irvine, CA to support Clinical Research departments with financial tasks, payments, accruals, and PO management. You will collaborate with Clinical Research and Finance teams to ensure accurate financial mapping and timely reconciliations.

The role requires 1–3+ years of finance experience in a clinical research setting, strong MS Office skills, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Associate with 1–3+ years of professional experience, preferably in clinical research.
• Real-world finance experience including payments, budgets, POs, and related admin tasks.
• Experience with Clinical Studies/Trials is highly desirable.
• Ability to resolve problems independently and in fast-paced, data-driven environments.

Responsibilities

• Provide financial support to Clinical Research Departments per GCP, guidelines, and SOPs.
• Support payment reconciliation, accruals, POs, and related finance duties.
• Collaborate closely with Clinical Research and Finance teams to ensure accuracy.

Skills

Finance support

Accounts payable

Purchase orders

MS Excel

Education

Associate degree

Tools

MS Office

Outlook

Job description

Clinical Finance Coordinator

Essential Functions & Duties

• Provides financial support for Clinical Research Departments in accordance with Good Clinical Practice (GCP), guidelines, standards, federal regulations, and SOPs.
• Strong support of a variety of finance duties including but not limited to payment reconciliation, accruals, Purchase Orders, and other finance/administrative duties.
• Close collaboration with members of the Clinical Research and Finance teams.

Core Job Responsibilities include but not limited to:

• Assisting in Clinical Study financial and administrative tasks while working closely with Clinical Research study team to provide finance and administrative support on regular basis.
• Assisting in the creation, tracking and management of Purchase Orders.
• Review, reconcile, and track study investigator payments in collaboration with clinical study teams.
• Perform final payment reconciliation before site closure.
• Work closely with business finance partners to ensure consistent and accurate mapping of all POs.
• Review open PO lists and work with clinical research team to ensure appropriate PO closure.
• Support quarterly financial accrual process with finance and study teams.
• Complete required financial checks for investigators and facilitate any required documentation.
• Support vendor management activities including:
• Liaise with procurement and Legal for appropriate contract generation.
• Creating and maintaining supplier accounts in financial system.
• Facilitating requests for Approved Supplier List generation/modification and any required due diligence requirements.
• Liaise with legal and HCC in the preparation of required consulting and confidentiality agreements.
• May support other clinical trial management activities with the oversight of Clinical Research Specialists/Leaders.

Interfaces – Primary/Other:

• Primary interfaces: Provider/Agency Functional Manager, Client Point of Contact, and Clinical Research team members.
• Other Interfaces: Internal partners which may include Finance, Legal, Procurement, Biostatistics and Data management, etc.

Minimum Qualifications & Requirements

• Associate with at least 1-3+ years professional working experience, preferably in a clinical research setting.
• Real-world finance experience required including finance experience working with payments and budgets, Purchase Orders, and other administrative tasks.
• Recent experience in finance with working knowledge of financial terminology, highly desirable.
• Experience working with Clinical Studies and Trials, highly desirable.
• Ability to identify and resolve complex problems, both independently and collaboratively, in fast-paced, data-driven environments.
• Under supervision, carries out general instructions in accordance with standard practice and guidelines with detailed oriented mindset. Requires some initiative and judgment as actions are checked periodically.
• Effective and efficient communication skills, to individuals of varying levels, background, and expertise level via written, verbal, and listening skills.
• Ability to successfully manage multiple competing priorities and adapt quickly to changing priorities.
• Advanced proficiency with MS Office, especially Excel and Outlook.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Please note: The following benefits reflect Kelly's general offerings. Eligibility may vary by assignment, location, and job type.

• medical
• dental
• vision
• telemedicine
• term life
• whole life
• accident insurance
• critical illness
• a legal plan
• short-term disability
• retirement savings plan
• service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
• transit spending account
• paid sick leave under the applicable state or local plan

Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Why Kelly ® Science & Clinical?

Kelly Science & Clinical is your connection to premier scientific and clinical companies looking to hire industry experts just like you. Our team creates expert talent solutions to solve the world’s most critical challenges. Every day, we match science professionals with dream jobs that fit their skills, interests, and career goals—it’s the way we think job searching should be. Nearly 100 percent of our science recruiters have a professional background and education in science, so we know a thing or two about the science market and how to get your expertise noticed.

About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .

Kelly Services is proud to be an Equal Employment Opportunity and Affiliation employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.