Clinical Fieldwork Admin Specialist

Samuel Merritt University; Oakland (CA); On-site; USD 36,000 - 52,000; Part time

Benefits offered by this job

Medical, dental, and vision insurance

Mental health resources

Education reimbursement

Employee discounts through Marketplace

Paid vacation, sick leave, and Par ent

Nine paid holidays, plus a paidholiday

Two floating holidays

Volunteer Work Day

Education Leave Days

Job summary

Samuel Merritt University in Oakland is seeking a part-time Administrative Coordinator to support the clinical education program. The role involves coordinating contracts, onboarding students for fieldwork, and managing education records across multiple systems.

You will respond to inquiries, prepare documentation, and assist with accreditation tasks, with a focus on accuracy, confidentiality, and cross‑department collaboration.

Qualifications

• Bachelor's degree preferred.
• Minimum of three years' experience as administrative support in a fast-paced environment.
• Mastery of advanced office/business skills and professional communication.
• Proficiency with MS Office, Google Docs, and collaboration tools.

Responsibilities

• Coordinate and manage fieldwork contracts and MOUs with the contracts office.
• Onboard students for clinical rotations and present onboarding requirements.
• Maintain the department's electronic education databases and records across Exxat‑Prism, My Clinical Exchange, Formstack, Canvas.
• Respond to inquiries from students and external clinical partners; prepare reports for leadership.
• Support accreditation and administrative projects across multiple programs.

Skills

Communication skills

Multitasking

Attention to detail

Discretion and confidentiality

Initiative and ownership

Time management

Education

Bachelor's degree preferred

Tools

Microsoft Office

Excel

Word

Outlook

SharePoint

Google Docs

Adobe

PowerPoint

Job description

Samuel Merritt University in Oakland is seeking a part-time Administrative Coordinator to support the clinical education program. The role involves coordinating contracts, onboarding students for fieldwork, and managing education records across multiple systems.

You will respond to inquiries, prepare documentation, and assist with accreditation tasks, with a focus on accuracy, confidentiality, and cross‑department collaboration.