Clinical Education & Placements Coordinator

Salem University; West Virginia; Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

Salem University in West Virginia seeks a Clinical Coordinator to manage centralized administrative and operational coordination for student clinical education within the School of Nursing. You will oversee clinical placements, partner relationships, and affiliation agreement records to ensure timely and compliant experiences.

This non-clinical, non-faculty role focuses on onboarding, tracking compliance, scheduling, reporting to nursing leadership, and collaborating with hospitals and

Qualifications

• Associate degree from an accredited institution in healthcare administration, health sciences, public health, business administration, education, higher education administration, organizational leadership, or a related field.
• Demonstrated experience managing detailed administrative or operational processes.
• Demonstrated ability to develop and maintain tracking systems, spreadsheets, databases, or similar tools.
• Strong written and verbal communication skills.
• Demonstrated ability to independently manage multiple priorities and deadlines.
• Proficiency with Microsoft Office applications and related technology.

Responsabilités

• Coordinate administrative and logistical processes associated with student clinical placements across nursing programs.
• Coordinate clinical placement requests and schedules in collaboration with nursing program leadership and faculty.
• Maintain current information regarding clinical sites, agency contacts, placement capacity, student and faculty assignments, and clinical schedules.
• Communicate with hospitals, healthcare systems, long-term care facilities, community agencies, and other clinical partners regarding placement availability, onboarding requirements, and scheduling.
• Assist with resolving scheduling conflicts, placement changes, and other logistical issues.
• Develop and maintain a forward-looking clinical placement plan based on projected enrollment, course sequencing, clinical-hour requirements, faculty availability, and clinical site capacity.
• Proactively identify potential placement shortages and work with Nursing leadership to develop alternative placement options.
• Coordinate and track student and faculty clinical onboarding and compliance requirements, including background checks, drug screenings, health and immunization documentation, CPR/BLS certification, agency orientation, required training, HIPAA/confidentiality requirements, and other site-specific requirements.
• Maintain a centralized tracking system providing visibility into student and faculty readiness, placement status, clinical capacity, and outstanding requirements.
• Notify students and faculty of upcoming deadlines, missing requirements, and expiring documentation.
• Maintain accurate and confidential clinical placement and compliance records using University-approved systems.
• Consistently communicate established requirements and deadlines while providing professional and responsive support to students and faculty.
• Develop and maintain positive professional relationships with clinical agency representatives.
• Maintain a centralized inventory of clinical affiliation agreements, including responsible contacts, programs covered, effective and expiration dates, renewal requirements, student capacity, and site-specific conditions.
• Initiate affiliation agreement renewal processes sufficiently in advance of expiration to minimize disruption to student placements.
• Collaborate with appropriate University departments to facilitate new clinical affiliation agreements and renewals.
• Assist School of Nursing leadership in identifying potential clinical partners and additional placement opportunities.
• Provide regular reports to the Dean of Nursing and program leadership regarding clinical capacity, confirmed and outstanding placements, compliance deficiencies, affiliation agreement status, and emerging risks.
• Collect, organize, and report clinical education data needed for program evaluation, accreditation, regulatory reporting, and continuous quality improvement.
• Support preparation for accreditation reviews, regulatory visits, audits, and clinical partner reviews.
• Participate in School of Nursing meetings and process-improvement initiatives related to clinical placement, onboarding, compliance tracking, and partner communication.
• Identify administrative process improvements that enhance accuracy, efficiency, visibility, and timely completion of clinical placement requirements.
• Perform other related duties as assigned.

Connaissances

Detailed administrative processes

Tracking systems

Communication skills

Multitasking

Microsoft Office

Formation

Associate degree or higher in healthcare administration, health sciences, public health, business administration, education, or related field

Outils

Exxat

ACEMAPP

CastleBranch

MedHub

Description du poste

Salem University in West Virginia seeks a Clinical Coordinator to manage centralized administrative and operational coordination for student clinical education within the School of Nursing. You will oversee clinical placements, partner relationships, and affiliation agreement records to ensure timely and compliant experiences.

This non-clinical, non-faculty role focuses on onboarding, tracking compliance, scheduling, reporting to nursing leadership, and collaborating with hospitals and