Clinical Coordinator - PA Program

Valparaiso University; Valparaiso (IN); On-site; USD 60,000 - 75,000; Full time

Job summary

Valparaiso University seeks a Clinical Coordinator to manage the operational and administrative aspects of the MSPA clinical phase. You will oversee SCPE logistics, student tracking, and onboarding, ensuring compliance across sites and systems.

Responsibilities include coordinating site development, preceptor credentialing, and affiliation agreements, while supporting ARC-PA accreditation activities and regulatory reporting. Strong communication and data skills are essential.

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• Three+ years of administrative experience in higher education or health professions education.
• Advanced proficiency with clinical management software (Exxat, ACEMAPP, myClinicalExchange).
• Strong project management, multitasking, and organizational skills.
• Experience with credentialing, accreditation standards (ARC-PA) preferred.

Responsibilities

• End-to-end operational logistics for SCPEs and student clinical tracking.
• Manage clinical clearance, vaccination waivers, and onboarding packets.
• Coordinate site development, preceptor credentialing, and affiliation agreements.
• Support ARC-PA accreditation reporting and regulatory compliance.

Skills

Clinical operations coordination

Project management

Communications (written & verbal)

Data management & reporting

Attention to detail

Confidentiality & professionalism

Education

Bachelor's degree or equivalent

Tools

Exxat

ACEMAPP

myClinicalExchange

Google Workspace

Microsoft Excel

Web portal maintenance

Job description

The Clinical Coordinator serves as the primary operational and administrative point of contact for the clinical phase of the Master of Science in Physician Assistant Studies (MSPA) program. This role is responsible for the end-to-end operational logistics of Supervised Clinical Practice Experiences (SCPEs), and serving as the primary administrative super-user for clinical tracking systems, including Exxat, ACEMAPP, myClinicalExchange. This role manages student clinical clearance, health and safety compliance tracking, vaccination waiver management, and hospital onboarding packets, while supporting clinical site development, preceptor credentialing, and the execution and renewal of institutional affiliation agreements.

Major Responsibilities:

• Scheduling - Manage cohort scheduling, room reservations for Call-Back Days, workshops, End of Rotation (EOR) exams, and End of Curriculum (EOC) activities, while coordinating testing accommodations and providing logistical support for graduate project presentations.
• Budget - processing preceptor stipends, third-party platform and facility invoices, and student expense reimbursements.
• Evaluations/Licensing - coordinate clinical evaluation collection, assist with assessment data management, prepare post-graduate licensing and NCCPA completion paperwork
• Accreditation - maintain data required for ongoing ARC-PA accreditation reporting, self-study, site visits, and state SARA regulatory reporting.

Required Knowledge and Skills:

Bachelor's degree preferred or equivalent combination of education and experience.

Three or more years of administrative experience in higher education, health professions education, or complex healthcare operations preferred. Advanced proficiency with clinical management software (Exxat, ACEMAPP, and myClinicalExchange), learning management systems, Google Workspace, Microsoft Excel, and web portal maintenance; strong project management, multitasking, and organizational skills, including the ability to manage competing priorities with attention to detail; and excellent written and verbal communication skills for working with students, clinical preceptors, hospital administrators, and program faculty. Familiarity with PA program accreditation standards (ARC-PA), clinical onboarding, and medical credentialing procedures preferred.

Other Qualifications:

• Solid communication skills, both written and verbal.
• Excellent organizational and time-management skills with the ability to multitask in a fast-paced environment.
• Ability to work collaboratively with faculty, staff, and students while maintaining confidentiality and professionalism.
• Advanced proficiency in office software and tools, including Microsoft Office and Google Suite, knowledge of Excel preferred for data analysis and reporting. Experience with various database platforms is highly desirable, demonstrating the ability to manage and interpret data effectively across multiple systems.
• Experience in financial management, with the ability to effectively oversee and contribute to financial operations, ensuring accuracy, compliance, and alignment with program goals. This includes managing financial processes, tracking expenditures, and supporting budget planning and oversight.

All offers of employment with Valparaiso University are contingent upon the clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, they will also include credit history. Background checks will be conducted on all final candidates for employment.