Clinical Coordinator

AdventHealth; Ocala (FL); On-site; USD 28,000 - 51,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth in Ocala, Florida is seeking an administrative coordinator to support the Nursing Education Department. You will handle supplies, data entry, onboarding education, and classroom scheduling, collaborating with HR and education teams to ensure smooth operations.

The role requires 2+ years of administrative experience, strong organizational skills, and proficiency with Microsoft Office. It is a full-time, on-site position with a daytime schedule and competitive benefits.

Qualifications

• 2+ years administrative experience.
• Associate degree preferred; high school diploma required.
• Strong organizational and communication skills required.
• Proficient with Microsoft Office, Excel and PowerPoint.
• Experience coordinating education programs and onboarding.

Responsibilities

• Provides administrative support to the team, including ordering and maintaining office supplies and processing mail.
• Performs data entry, creates and assigns computer-based module curriculums and reports.
• Schedules classrooms and coordinates onboarding and education sessions.
• Maintains education records and supports the Education Department and HR teams.

Skills

Strong organizational skills

Effective communication

Microsoft Office

PowerPoint

Varying schedule ability

Cross-department collaboration

Healthcare knowledge

Technology proficiency (AV, projector)

Independent learner

Education

Associate

High School Diploma or equivalent

Tools

Projectors / AV equipment

Cameras

Job description

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

1500 SW 1ST AVE

City:

OCALA

State:

Florida

Postal Code:

34471

Job Description:

Provides administrative support to the team, including ordering and maintaining office supplies, processing mail, and screening and directing incoming phone calls. Performs data entry, including creating and assigning computer based module curriculums, courses, classes, and pulling reports as needed. Creates, tracks, and records attendance for classes related to onboarding and all education provided within the Nursing Education Department. Processes and records all continuing education requests for campus programs. Furnishes team member education records to leadership and State and Federal agencies upon request. Schedules classrooms as needed by the Education Department and communicates events within all facility classrooms. Oversees the Professional Excellence Program at the campus level and collaborates with Workforce Development (WFD) to ensure communication on progression. Supports General Orientation to ensure success for onboarding weeks and facilitates General Orientation as needed. Assists with the school affiliation process and assigns clinical placements for current affiliated schools' students and faculty in collaboration with the Education Team and unit leadership. Collaborates with HR to set up student and faculty ID and acts as the administrator for student and faculty placement requirements. Participates in site visits with partnered schools to support professional development and collaborates with school partners onsite to create engagement. Other duties as assigned.

Knowledge, Skills, and Abilities:

• Strong organizational skills [Required]
• Effective communication skills [Required]
• Proficient in Microsoft, Excel and Powerpoint [Required]
• Has ability to work a varied schedule with visibility to all shifts as needed [Required]
• Ability to collaborate with multiple departments including unit leadership [Required]
• Possess a broad healthcare knowledge base [Preferred]
• Comfortable utilizing technology and can operate equipment: including but not limited to projectors, audiovisuals, cameras [Preferred]
• Function independently and demonstrates a desire to learn [Preferred]

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Field of Study:

• N/A

Work Experience:

• 2+ years administrative experience [Required]

Additional Information:

• N/A

Licenses and Certifications:

• N/A

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$19.96 - $37.11

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida's background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.