Clinical Coordination Specialist

Staffmark Group; Vienna (VA); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Staffmark Group is seeking a Clinical Coordination Specialist to support nursing and pre-licensure field experiences across partnering hospitals, schools, and community organizations. The role blends outreach with data coordination, requiring phone calls, email communication, and meticulous data entry for reporting.

The position emphasizes care for students and collaboration with clinical relations managers to identify partners and schedule experiences.

Qualifications

• 2+ years of business development and/or relationship management experience.
• Excellent problem-solving and critical-thinking abilities.
• Excellent organizational skills with attention to detail and multitasking capability.
• Strong interpersonal, presentation, communication, and Microsoft Office Suite skills.
• Bachelor's degree is a plus.

Responsibilities

• Researches and manages relationships with agency sites for field experiences.
• Oversees affiliation agreements by handling contract signatures and renewals.
• Maintains relationships with existing agency partners for student success.
• Acts as first point of contact for faculty, students and partners regarding field experiences.
• Coordinates events and meetings at the direction of leadership.
• Maintains partnerships and inventory, ensuring strong stakeholder relations.
• Keeps knowledge of curriculum and communicates it to stakeholders.
• Monitors inventory and supports academic planning and scheduling.
• Ensures timely data entry and real-time reporting of inventory.
• Extracts data from systems for stakeholders and compliance with requirements.

Skills

Relationship mgmt

Org skills

Communication

MS Office

Problem solving

Multitasking

Education

Bachelor's degree preferred

Tools

CRM systems

Job description

Clinical Coordination Specialist to join our growing team. This role is in support of the nursing and pre-licensure field experiences (and occasionally post-licensure). These field experiences are offered by hospitals, healthcare systems, community organizations, assisted living facilities, schools, and anywhere there is nursing care.

This is a dual role, with some of the duties needing outreach facing experience and other duties involve data coordination. This person should be comfortable making phone calls and writing e-mails to partners. The roles also involve heavy data entry and working on reports.

This has been a big growth period, and it\'s been an exciting time for the organization. Clinical Coordination Specialists truly make a difference for students pursuing bachelor\'s in nursing, as there are few options to do so in these markets. The culture at this educational organization is caring, and the company puts an emphasis on care and fun activities.

Duration: This is an ongoing assignment with Hunter Hamilton, with potential to convert directly to the university.

Location: Hybrid, Friday\'s remote; Columbus, OH

Overview:

We believe if we take extraordinary care of our students, we will graduate extraordinary professionals who can have a significant and positive impact on their community and the world. A student\'s field experience is an extremely important piece of their education that helps build not only skills but confidence in the professional setting. The Clinical Coordination Specialist role supports our students with the utmost care by coordinating all student field experiences and by working with Managers, Clinical Relations and program/local leaders in identifying partners to successfully complete evidence-based learning opportunities. In addition, the Clinical Coordination Specialists embody the mission and philosophy of the institution and represent the university to agencies, students and the community through field experience scheduling and managing and maintaining stakeholder relationships. Reporting to the designated Manager, Clinical Relations (with a dotted-line report to the program/location leader), this individual must be a highly motivated team player who desires to share creative solutions, best practices and able to work in a matrix environment.

Responsibilities:

• In collaboration with colleagues and leaders, researches, and manages relationships with agency sites for students to complete field experiences and for the university to evaluate the experience and site.
• Provides oversight for clinical affiliation agreements by attaining contract signatures for affiliation agreements. Leads in developing, renewing, and/or terminating contracts between our organization and the partner site.
• Manages relationships with existing agency partners to ensure student and site satisfaction as well as successful field experiences for students.
• Serves as first point of contact for faculty, students and partner regarding field experiences and escalates to program/local leadership as applicable. Identifies and reports any concerns related to field experiences to manager and national teams.
• Coordinates and attends events including the Clinical Partner Summit, consortium meetings and other related activities at the direction of leadership.
• Maintains innovative partnerships with site points of contact and leadership to ensure a strong working relationship and increase inventory when needed.
• Maintains knowledge and understanding of the university\'s curriculum and programs and clearly articulate to stakeholders.
• Participates in academic planning and scheduling for students by monitoring inventory and securing adequate inventory.
• Completes work in a timely manner, including preparing, documenting, and tracking assignments. Completes data entry into the systems of record in real time to ensure accurate reporting of inventory at the national level.
• Extracts data from systems of record and partner-specific CRM systems for stakeholders.
• Monitors and manages the university\'s compliance and partner-specific requirements.
• Ensures completion of site evaluations.
• Supports student journey through consistent, timely and proactive communication to all key stakeholders.

Ideal Background:

• 2+ years of successful demonstration of business development and/or relationship management experience.
• Problem-solving and critical thinking skills.
• Excellent organizational skills, attention to detail and the ability to multitask.
• Excellent interpersonal, presentation, communication and Microsoft Office Suite skills.
• Preferred knowledge of or experience working in healthcare field.
• Self-starter and able to complete tasks efficiently and independently.
• Bachelor\'s degree is a plus.

What We Offer:

Hunter Hamilton offers comprehensive benefits packages (medical, dental, vision, long and short-term disability, 401k, etc.). We strive to deliver genuine support throughout the duration of the recruiting process, through the length of the assignment, and beyond.

Hunter Hamilton is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.