Clinical Administrative Assistant - ENT

University Otolaryngologists; Bethel (CT); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Med/Dental/Vision

Paid Personal Time

Paid Holidays

401K

Paid STD/LTD/Life

Job summary

University Otolaryngologists in Bethel, CT is seeking a Clinical Administrative Assistant (ENT) to provide front-d desk support, patient coordination, and surgical scheduling within a medical office setting.

The role involves coordinating with physicians, handling EMR data entry, insurance pre-certifications, and maintaining HIPAA and OSHA compliance while delivering excellent patient service. Regular Monday–Friday hours with potential overtime may apply.

Qualifications

• Minimum 1 year experience in a medical office environment.
• Excellent oral and written communication skills.
• Knowledge of EMR practice management software, NextGen preferred.
• Proficiency with Microsoft Office software.
• Ability to establish and maintain effective working relationships with Physicians and all co-workers.
• Adheres to all HIPAA privacy and security regulations and guidelines.
• Must be aware of and comply with all OSHA standards and guidelines.

Responsibilities

• Greet patients, answer phones, and return calls.
• Schedule surgeries and postoperative appointments.
• Enter surgery information into the EMR.
• Complete the surgery PAT form and related data.
• Schedule diagnostic tests.
• Handle insurance pre-certifications.
• Schedule Peer to Peer review calls per Pre-Cert department.
• Answer phone calls promptly and return messages.
• Manage EMR desktop hourly.
• Check faxes hourly and complete letters daily.
• Complete all chart reports.

Skills

Communication

NextGen EMR

MS Office

HIPAA compliance

OSHA awareness

Tools

EMR NextGen

Microsoft Office

Job description

Description

If you are a highly motivated individual with a passion for providing excellent patient care, we encourage you to take a look at our Clinical Administrative Assistant (ENT) opportunity. We offer a competitive salary and benefits package, as well as opportunities for growth and advancement within our organization. This career opportunity has a Monday-Fridays work schedule.

Work Locations: Bethel Road

Summary of Duties: Responsibilities include greeting patients, answering phones, and returning calls, scheduling surgeries, reserving surgeries at the facilities, handling all PAT orders, scheduling diagnostic testing, handling all insurance pre-certifications for surgeries and diagnostic testing. Traveling to other facilities along with your physician.

Essential Functions:

• Ensure consents are signed electronically with the patient on the same day.
• Schedule surgeries and post-operative appointments with the patients.
• Enter surgery information into the EMR.
• Completion of the surgery PAT form and any additional information pertaining to the surgery.
• Schedule diagnostic tests.
• Handle insurance pre-certs/predeterminations as needed.
• Schedule Peer to Peer review calls at the request of the Pre-Cert department.
• Answer phone calls promptly and return calls in a timely manner.
• Manage EMR desktop hourly.
• Check faxes hourly and complete letters daily.
• Completion of all chart reports.

Competitive Pay & Benefits: Med/Dental/Vision, Paid Personal Time, Paid Holidays, 401K, Paid STD/LTD/Life

Work Environmental: Medical office environment. Mondays-Fridays | 8:00 a.m. - 5:00 p.m. Occasional overtime may be required

PM20

Requirements

Skills/Experience:

• Qualified applicant should have at least 1 year experience in a medical office environment.
• Excellent oral and written communication skills required.
• Knowledge of EMR practice management software, NextGen preferred.
• Knowledge of Microsoft Office software required.
• Ability to establish and maintain effective working relationships with Physicians and all co-workers.
• Adheres to all HIPAA privacy and security regulations and guidelines.
• Must be aware of and comply with all OSHA standards and guidelines.