Clinical Administrative Assistant

Insight Global; Louisville (CO); On-site; USD 28,413 - 40,467; Full time

Job summary

A leading staffing agency is seeking a Clinical Administrative Assistant to join a client in Boulder, CO. The ideal candidate will be responsible for executing effective scheduling and recordkeeping strategies for clinical trials. This role requires strong verbal and written communication skills, as well as the ability to manage various administrative tasks. An hourly rate starting at $25/HR with applicable benefits is offered. Experience in handling medical records and compliance with HIPAA is a plus.

Qualifications

• 3-5+ years in an office environment, handling administrative tasks.
• Experience with medical records and HIPAA compliance is a plus.
• Ability to manage calendars and maintain structured filing systems.

Responsibilities

• Enter study participant data into Clinical Trial Management Software.
• Monitor and communicate schedule changes proactively.
• Prepare and organize study paperwork for participant check-in/out.
• Scan and file completed study paperwork.

Skills

Strong verbal and written communication

Ability to prioritize tasks

Competence in office software (e.g., Microsoft Office Suite)

Handling sensitive information discreetly

Adaptability to new technologies

Tools

Clinical Trial Management Software (CTMS)

Job description

Around 3-5+ years in an office environment: Administrative, front-desk, etc

There is a likelihood of lifting <25 lbs, and >25 lbs sporadically – must be comfortable with some physical labor

Ability to prioritize tasks, schedule appointments, manage calendars, maintain structured filing systems, and meet deadlines efficiently.

Strong verbal and written communication for interacting with staff, clients, and participants

Professional demeanor and ability to handle sensitive information discreetly.

Competence in office software (e.g., Microsoft Office Suite) and scheduling tools.

Ability to learn and adapt to new technologies quickly.

Ensure precision in documentation, data entry, and correspondence.

Maintain high standards for quality and compliance.

Plusses:

• Experience handling Medical-records, HIPAA, confidentiality documents

Day-To-Day:

Insight Global is hiring for a Clinical Administrative Assistant to join a client in Boulder, CO. This candidate will execute effective scheduling, consenting, and recordkeeping strategies to ensure that we meet the requirements for the Clinical Trials being performed. Case study details to be disclosed during a phone call.

Essential Duties and Responsibilities:

• Enters study participant data into Clinical Trial Management Software (CTMS).
• Monitors participant schedule provided by our Clinical Recruiting Partner for changes, proactively communicates changes to Study Management, and reflects changes in the CTMS.
• Prepares and organizes study paperwork to ensure smooth check-in/out of study participants.
• Scans and files completed study paperwork into the CTMS.
• Assigns participant pay cards in the CTMS.
• Greets participants and manages the visitor logbook.
• Other duties as assigned.

Potential Duties and Responsibilities:

• Prepares and distributes study recruiting materials across social media platforms and other high-traffic areas.
• Pre-screens potential study participants and sets up screening appointments for qualified applicants.

Hourly rate starting at $25/HR - applicable benefits apply.