Administrative Assistant III - Pediatrics

Nevada System of Higher Education; Evanston (IL); On-site; USD 66,592,000 - 99,888,000; Full time

Benefits offered by this job

Career Pathways to PromoteProfessional

Medical, Dental, and Vision options

Tuition Reimbursement

Free Parking

Wellness Program Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off

Community Involvement Opportunities

Job summary

Endeavor Health in Evanston, IL is seeking an Administrative Assistant III to provide high-level support to the executive team. The role requires discretion, organization, and the ability to manage complex tasks in a healthcare setting.

Responsibilities include managing executive calendars, drafting communications, maintaining EHR records, and preparing reports for decision-making. A Bachelor's degree is preferred with 3 years of healthcare admin experience, full-time hours, and a comprehensive

Qualifications

• Bachelor’s degree preferred in a related field.
• Minimum 3 years of administrative experience, preferably in healthcare or hospital settings.
• Experience providing executive-level administrative support and handling confidential information.

Responsibilities

• Serve as the primary contact for hospital executives, managing schedules and communications.
• Coordinate appointments, meetings, and calls for optimal time management.
• Draft and proofreading of executive emails, memos, and reports; ensure professional tone.

Skills

Scheduling

Executive support

Communication

Education

Bachelor’s Degree Preferred

Tools

EHR systems

Microsoft Office

Job description

Hourly Pay Range:

$23.24 - $34.86 - The hourly pay rate offered is determined by a candidate’s expertise and years of experience, among other factors.

Position Highlights:

• Position: Administrative Assistant III


• Location: Evanston, Illinois


• Full Time/Part Time: Full Time


• Hours: Monday-Friday, 8am-4:30pm


• Required Travel: Travel based upon department need

A Brief Overview:

The Administrative Assistant III will provide advanced administrative support to the executive team and senior management of the hospital. This role requires a high level of professionalism, discretion, and the ability to handle complex tasks in a dynamic healthcare environment.

What you will do:

• Serve as the primary point of contact for the hospital executives, managing their schedules, correspondence, and communications.


• Coordinate and manage appointments, meetings, and conference calls, ensuring the efficient use of their time.


• Draft, edit, and proofread executive-level emails, memos, reports, and other documents.


• Ensure all communication is professional and reflects the executive team’s voice and objectives.


• Maintain and update electronic health records (EHR) and hospital databases with the utmost accuracy and adherence to healthcare regulations.


• Generate and compile reports, data analyses, and presentations for executive decision-making.


• Collaborate with executives on special projects and strategic initiatives, conducting research, data analysis, and presenting findings.


• Process invoices, monitor spending, and reconcile financial statements for the executive team.


• Oversee office operations and supplies, ensuring smooth day-to-day functioning.


• Provide guidance and support to lower-level administrative staff, fostering professional growth.


• Assist in the onboarding of new administrative team members and contribute to their training.


• Handle sensitive and confidential information with the utmost discretion and professionalism.

What you will need:

• Bachelors Degree Preferred


• 3 Years Administrative experience, preferably in a healthcare or hospital setting is required.

Benefits:

• Career Pathways to Promote Professional Growth and Development


• Various Medical, Dental, and Vision options


• Tuition Reimbursement


• Free Parking at designated locations


• Wellness Program Savings Plan


• Health Savings Account Options


• Retirement Options with Company Match


• Paid Time Off


• Community Involvement Opportunities

Benefits offered by Endeavor Health include:

• Career Pathways to Promote Professional Growth and Development


• Various Medical, Dental, Pet and Vision options


• Tuition Reimbursement


• Free Parking


• Wellness Program Savings Plan


• Health Savings Account Options


• Retirement Options with Company Match


• Paid Time Off and Holiday Pay


• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website www.endeavorhealth.org to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging- each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.