Clinic Services Representative- Winter Park, FL

Father Flanagan's Boys' Home; Houston (TX); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

No-cost doctor visits

Low drug co-pays

401(k) match

Tuition reimbursement

Free physician visits

Free prescriptions

Job summary

Boys Town is seeking a Clinic Administrative Specialist to support daily operations, scheduling, and patient services at the clinic. You will greet clients, verify and enter data in the electronic health record, update demographics and insurance details, and assist with billing and insurance questions.

You will also coordinate with Medicaid and third-party payers to obtain authorizations and ensure smooth provider schedules.

Qualifications

• High school diploma or equivalent required.
• Knowledge of scheduling systems, electronic records, and health insurance (Medicaid).
• Ability to maintain confidential records and communicate professionally.
• 1 year of clinic/hospital scheduling experience preferred.

Responsibilities

• Supports clinic operations, including scheduling and customer service.
• Greets clients, verifies/enters information into the electronic record system (Epic).
• Updates demographics and insurance info, collects copays, checks in clients.
• Secures Medicaid/third-party authorization and communicates benefits to provider.
• Answers billing/insurance questions and handles inquiries about services.
• Registers new clients in REDCap and handles front desk duties.
• Calls clients to confirm appointments and assists other clinic sites as needed.

Skills

Computerized scheduling

Electronic health records

Health insurance knowledge

Confidential records

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Epic EHR

Job description

Coordinates clinic activities including greeting and checking in clients, maintaining schedules, document scanning, and insurance verification/authorization.

SCHEDULE

Monday-Friday 8a-5p Bilingual preferred.

MAJOR RESPONSIBILITIES & DUTIES

Provides support to clinic operations, including scheduling, and customer service. Provides excellent customer service to any individual presenting to the clinic. Communicates in a positive and professional manner with client/guardian on any registration, scheduling or any other issue related to services at Boys Town. Processes incoming phone calls to maintain provider schedules, completes new client intake forms using Adobe DocuSign, registers new clients, takes clinical call information, referral requests, answers client questions, and assists with billing and insurance questions. Greets clients as they arrive, verifies, and accurately enters client information into the electronic record system (e.g. Epic), updates demographic and insurance information, scans insurance cards, collects copays, checks in the client in the electronic record system, and notifies the provider of client arrival. Confirms legal guardianship status when applicable, obtaining legal guardianship documentation and consents. Works with Medicaid and third-party insurances to obtain authorization for appropriate authorized services; communicates approved client authorized services to provider. Obtains, understands and communicates accurate benefit information and eligibility to client and provider. Works with outside community sources to obtain necessary information for services. Scans correspondence and notes in proper location in client electronic record. Starts release of information requests in the electronic health record. Responds to emails, questions, or requests in a timely and efficient manner. Registers clients in REDCap upon completion of initial appointment. Responsible for opening and closing of the clinic front desk areas, ensuring security of information and the area. Orders forms and office supplies as needed. Monitors client waiting areas to ensure a clean, safe, and comfortable environment. Organizes books and magazines in the waiting area as needed. Calls clients to confirm appointments as needed. Assists other Behavioral Health Clinic sites as needed.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of computerized scheduling, electronic records systems, and health insurance including Medicaid. Ability to maintain complex, confidential records. Ability to communicate in an articulate, professional manner while maintaining necessary degree of confidentiality. Ability to work independently, meet deadlines, and multi-task while maintaining quality standards.

REQUIRED QUALIFICATIONS

High school diploma or equivalent required.

PREFERRED QUALIFICATIONS

Minimum of 1 year of experience in a multiple provider hospital, clinic, or private environment preferred.

OTHER DUTIES

This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization. Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.

PHYSICAL REQUIREMENTS, EQUIPMENT USAGE, WORK ENVIRONMENT

Position is relatively sedentary in a normal office administrative environment involving minimum exposure to physical risks. Will use office equipment such as a computer/laptop, monitor, keyboard, and a general workstation set-up. Care and respect for others is more than a commitment at Boys Town - it is the foundation of who we are and what we do. At Boys Town, we cultivate a culture of belonging for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better business results.

About Boys Town: Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference. Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities.

A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location.

Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs.

Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider.

We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account.

Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few.

Unique perks to Boys Town employees and their families include free visits to Boys Town physicians and free prescriptions under the Boys Town Medical Plan, tuition assistance, parenting resources from our experts and professional development opportunities within the organization, just to name a few.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status.

Boys Town is an equal employment opportunity employer and participates in the E-Verify program.

Boys Town follows a policy of non-discrimination in accordance with the law.

Boys Town is a 501(c)(3) nonprofit recognized by the IRS, and all donations to Boys Town are tax deductible in accordance with IRS regulations.