Clinic Scheduler - Specialty Clinic Floater - Part Time / Variable Days

Island Hospital; Anacortes (WA); On-site; USD 28,000 - 42,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Extended Illness Benefits

Life Insurance

Long-Term Disability Coverage

Retirement Contributions

Flexible Spending Accounts

Tuition Reimbursement

Student Loan Repayment

Job summary

Island Health in Anacortes, WA is seeking a Clinic Scheduler to support Specialty Clinics by coordinating with physicians, departments and facilities to ensure timely access to care. The role involves scheduling outpatient procedures, diagnostic tests and outside referrals, and communicating clear instructions to patients and staff.

You bring a medical office background, familiarity with CPT/ICD9 coding and medical terminology, and a commitment to confidentiality and teamwork.

Qualifications

• HS Diploma or GED preferred.
• Prior experience in a medical office.
• Experience with CPT, ICD9 coding and medical terminology preferred.
• Ability to maintain confidentiality and protect sensitive data.
• Ability to work collaboratively and support team members.
• Ability to identify and follow verbal and/or written instructions.
• Strong organizational skills.
• Ability to prioritize tasks.
• Experience in a healthcare setting preferred.

Responsibilities

• Coordinate and schedule patient injections, diagnostic testing and outside referrals; including pre-certifications for diagnostic testing as required.
• Counsel patients on hospital registration, diagnostic and procedure prep instructions, pre and post-procedure instructions and answering general pre and post-procedure questions.
• Manage provider’s work schedule to coordinate with procedure schedule, diagnostic imaging and clinic schedule.
• Enter all scheduled procedures into the clinic scheduling systems including changes and additions to the procedure schedule.
• Review clinical chart for accuracy; request and obtain any additional outside diagnostic studies prior to patient appointment. Request office insurance authorizations if required.
• Review physician’s desk for appropriate staff notes, correspondence, records and clinic notes.
• Process patient recall in a timely manner to include: coordinating with patient appointment coordinator for recall notification, scheduling up clinic appointments, diagnostic testing and or procedures.
• Provide back up support to the patient appointment coordinator for questions and scheduling issues
• All other duties as assigned.

Skills

Strong organizational skills

Prioritize tasks

Team collaboration

Confidentiality

Education

HS Diploma or GED

Tools

CPT coding

ICD9 coding

Medical terminology

Job description

At Island Health, every team member plays an important role in providing exceptional patient care — including our Clinic Scheduler We’re looking for a reliable, detail-oriented individual to join our team and help maintain a clean, safe, and welcoming environment for patients, staff, and visitors.

In the Clinic Scheduler role, you will play a key role for assisting the Specialty Clinics providers in coordinating with multiple departments, physicians and facilities to provide timely access to specialty care. The Clinic Scheduler coordinates the scheduling of outpatient procedures at Island Hospital; diagnostic testing, outside referral management, including the care provided in the clinic setting. Employee will communicate and provide patients and appropriate departments with detailed and accurate verbal/written instructions as directed by the clinic providers.

• Location: Anacortes, WA / Onsite
• Schedule: 0.6 FTE / Variable Days
• Salary Range: $20.41 per hour – $30.61 per hour

For Information onEmployee Benefits

What you will be doing:

• Coordinates and schedules patient injections, diagnostic testing and outside referrals; including the detailed completion of orders and requests to include pre-certifications for diagnostic testing as required.
• Counsels patients on hospital registration, diagnostic and procedure prep instructions, pre and post-procedure instructions and answering general pre and post-procedure questions.
• Manages provider’s work schedule to coordinate with procedure schedule, diagnostic imaging and clinic schedule.
• Responsible for entering all scheduled procedures into the clinic scheduling systems including changes and additions to the procedure schedule.
• Reviews clinical chart for accuracy; request and obtain any additional outside diagnostic studies prior to patient appointment. Request office insurance authorizations if required.
• Reviews physician’s desk for appropriate staff notes, correspondence, records and clinic notes.
• Processes patient recall in a timely manner to include: coordinating with patient appointment coordinator for recall notification, scheduling up clinic appointments,
  diagnostic testing and or procedures.
• Provide back up support to the patient appointment coordinator for questions and scheduling issues
• All other duties as assigned.

What you will bring to the role:

• HS Diploma or GED Preferred.
• Prior experience working in a medical office
• Experience with CPT, ICD9 coding and medical terminology preferred.
• Ability to maintain confidentiality and protect sensitive data at all times.
• Ability to work collaboratively and support efforts of team members.
• Ability to identify and follow verbal and/or written instructions
• Strong organizational skills.
• Ability to prioritize tasks.
• Experience in a healthcare setting preferred.

Make a Difference with Us

At Island Health, every role contributes to our mission of compassionate, high-quality care. Join us and help create a workplace where every team member feels valued and supported.

Why You’ll Love Working Here

We believe in taking care of our people so they can take care of others. When you join Island Health, you’ll enjoy a culture that values integrity, compassion, teamwork, and growth — plus a robust benefits package that includes:

• Comprehensive Medical, Dental, and Vision Insurance
• Generous Paid Time Off and Extended Illness Benefits
• Life Insurance and Long-Term Disability Coverage
• Vested Retirement Contributions and Flexible Spending Accounts
• Tuition Reimbursement and Student Loan Repayment Programs
• Employee Recognition Events and a supportive, community-focused team