Clinic/Practice Assistant, Vascular Surgery

Mass General Brigham; Dover (NH); On-site; USD 24,397 - 34,357; Full time

Job summary

Mass General Brigham in Dover, NH, is hiring a full-time Clinic/Practice Assistant. This role involves supporting the vascular surgery practice through administrative duties, patient interaction, and appointment management.

The ideal candidate will have a high school diploma and at least 2-3 years of office experience, along with strong communication and time-management skills. This position operates onsite at Wentworth-Douglass Hospital, contributing to high-quality patient care.

Qualifications

• 2-3 years of office experience required.
• Ability to manage high-volume inquiries and appointments.
• Knowledge of medical terminology is preferred.

Responsibilities

• Greet and assist patients in the practice.
• Manage appointment scheduling and patient records.
• Process billing and maintain patient files.

Skills

Customer service

Time management

Communication skills

Office Suite proficiency

Education

High School Diploma or Equivalent

Job description

Site: Wentworth-Douglass Hospital

Job Summary

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

The Mass General Brigham Medical Group is a system-led operating entity formed to deliver high quality, low cost, innovative community-based ambulatory care. This work stems from Mass General Brigham’s unified system strategy to bring health care closer to patients while lowering total health care costs. The Medical Group provides a wide range of offerings, including primary care, specialty care, behavioral and mental health, and urgent care, both digitally and at physical locations in Massachusetts, New Hampshire, and Maine. The group also offers outpatient surgery, endoscopy, imaging, cardiac testing, and infusion. We commit to delivering a coordinated and comprehensive experience across all locations, ensuring the appropriate level of care is available to every patient across our care delivery sites.

Wentworth Health Partners Cardiovascular Group provides expert care from fellowship-trained, board-certified vascular specialists. Our team works closely with experienced doctors, nurses, technologists, and clinicians at Wentworth-Douglass Hospital to deliver coordinated, patient-centered care.

We treat all aspects of vascular health using both minimally invasive and traditional surgical options. With advanced imaging and modern endovascular technology, we focus on accurate diagnosis and effective treatment to support the best possible outcomes for each patient.

We’re looking for a full-time, 40‑hour Clinic/Practice Assistant to support our growing Vascular Surgery practice Monday through Friday, between 8:30 am and 5:00 pm. The primary location for this position is 10 Members Way in Dover, NH, with 2 to 3 days a week of cross‑coverage at our Portsmouth, NH practice located at 67 Corporate Drive.

Clinic/Practice Assistants play an integral part in the operations of our community-based physician practices. Dedicated to administrative support, our Clinic/Practice Assistants serve as the gatekeepers of our practices and ensure that teams are delivering the highest quality experience that exceeds our patients’ expectations. We are looking for well‑rounded customer service professionals who can multi‑task, prioritize, and thrive in a high‑volume outpatient setting!

Other duties include fielding all incoming telephone calls and routing appropriately, performing referral/diagnostic/lab orders processing duties, monitoring patient flow and waiting room activity, and providing general support to practice leadership, clinicians, and peers.

We do our best to keep all employees in their assigned practices and locations; however, you may also be asked to float to other departments in the WHP system when appropriate and needed during staffing shortages or other extenuating circumstances for cross‑coverage purposes and to ensure adequate coverage and support.

Performs both administrative and clinical functions to support smooth and efficient clinical service or practice operations under general supervision. Performs basic clerical work and tasks that are repetitive and routine. Administrative duties related to patient visits including scheduling, check‑in, check‑out duties. Actual job duties may vary by department.

Does this position require Patient Care? No

Essential Functions

• Perform routine administrative and clerical duties relating to a clinical service or physician practice office.
• Make patient appointments and maintain appointment records.
• Greet and assist patients.
• Answer telephones, assist callers with routine inquiries, and schedule appointments.
• File materials in patient folders, and print appointment schedules.
• Process patient billing forms and scan documents to patient medical record/LMR.
• Call for patient medical records and laboratory test results.
• Open and distribute unit mail or faxes.
• Type forms, records, schedules, memos, etc., as directed.
• May be required to accept co-payments.
• Handles, screens and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results.
• Acts as "Super User" for scheduling, registration and billing systems.
• Provides assistance and training to others in these areas.
• May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level.

Qualifications

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree? No

Licenses and Credentials

Certified Medical Administrative Assistant [CMAA] - preferred

Experience

Office experience 2-3 years required

Knowledge, Skills and Abilities

• Proficiency with all Office Suite, knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.
• Ability to use phone system and manage non‑routine phone calls and solve routine issues as appropriate.
• Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively.
• Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e‑mail, memos and letters), and to take complete and accurate messages.
• Managing one’s own time and the time of others.
• Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.

Additional Job Details

Strongly preferred: Adaptable, and able to thrive in a fast-paced, high-volume healthcare environment, with a working understanding of medical terminology and experience or familiarity with referral coordination.

Remote Type

Onsite

Work Location

10 Members Way

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$17.71 - $24.94/Hourly

Grade

3

Base Pay Commentary

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

1810 Wentworth-Douglass Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.