Clinic/Practice Assistant, Urgent Care - Brookline

Mass General Brigham Medical Group, Inc.; Brookline (MA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading healthcare organization in Brookline seeks an Administrative Assistant to provide essential support. The role involves managing schedules, preparing reports, and coordinating meetings. Ideal candidates will have strong communication skills and proficiency in office procedures, particularly MS Office. Experience in a medical setting is preferred.

Qualifications

• 2-3 years Administrative Assistant or Secretarial Experience required.
• Familiarity with medical terminology.

Responsibilities

• Prepare reports, meeting minutes, and correspondence.
• Manage schedules and arrange appointments.
• Coordinate meetings, travel, and complete expense reports.

Skills

Communication

Time Management

Interpersonal Skills

Editing

Education

High School Diploma

Trade/Technical/Vocational Diploma

Tools

MS Office

Job description

Summary
Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, Answer and transfer phone calls, prepare spreadsheets and presentations. Manage schedules, coordinate travel, conference calls, payroll and transcription. This is an intermediate-level support role.
Essential Functions:
- Prepare reports, meeting minutes and correspondence.
- Create and edit documents, spreadsheets and presentations.
- Manage schedules, arrange appointments and itineraries.
- Coordinate meetings, travel, conference calls, and complete expense reports.
- Answer and transfer phone calls.
- May perform transcription and proofread and edit literature, prepare applications for department.
- Remain knowledgeable of business unit policies.
- May make contacts of a sensitive, complex, and confidential nature.
- Completes routine tasks under moderate supervision.
- Performs other duties as assigned
- Complies with all policies and standards

Education

High School Diploma or Equivalent required or
Trade/Technical/Vocational Diploma Related Field of Study preferred

Experience

2-3 years Administrative Assistant or Secretarial Experience required

Knowledge, Skills & Abilities

Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.
Proficiency in MS Office.
Ability to proofread and edit written documents.
Ability to use phone system.
Managing one's own time and the time of others.
Strong verbal & written communication skills.
Strong interpersonal, written and oral skills.
Ability to use standard office equipment.
Familiarity with medical terminology.

When hiring, we look for candidates who not only possess relevant skills and growth potential, but positive attitudes, flexibility, and creative mindsets. Preferred experience includes working in a high-volume physician practice, urgent care, or emergency room.

Mass General Brigham Medical Group, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.