Clinic/Practice Assistant, OBGYN Float

Partner's Healthcare; Dover (NH); On-site; USD 25,000 - 32,000; Part time

Job summary

Wentworth Health Partners, part of Mass General Brigham, is seeking a Per Diem Clinic/Practice Assistant to support administrative and clinical operations in a women’s health center. Responsibilities include scheduling, patient check-in/out, and coordinating referrals in a high-volume outpatient setting.

The ideal candidate is self-motivated, dependable, and available 7:00 a.m. to 5:00 p.m., with strong communication and organizational skills to deliver compassionate, efficient patient

Qualifications

• High school diploma or equivalent required.
• Previous healthcare office experience preferred.
• Proficiency with Microsoft Office applications.
• Knowledge of office procedures, including filing, copying, scanning, printing, and faxing.
• Ability to use a phone system and manage routine calls.
• Excellent verbal and written communication skills.
• Strong organization and time-management skills.

Responsibilities

• Perform routine administrative and clerical duties that support the clinical service and physician practice.
• Schedule patient appointments and maintain accurate appointment records.
• Welcome and assist patients throughout their visit.
• Answer incoming calls, respond to routine questions, take messages, and route inquiries appropriately.
• Support check-in, check-out, patient flow, and waiting room activity.
• Process referrals, diagnostic and laboratory orders, prior authorizations, and registration information.
• File and scan documents, print schedules, and maintain patient records.
• Obtain medical records and laboratory test results.
• Process patient billing forms and, when required, accept co-payments.
• Open and distribute mail and faxes, and prepare forms, records, schedules, and memos as directed.
• Provide general support to practice leadership, clinicians, and colleagues.

Skills

Microsoft Office

Clear communication

Organizational skills

Customer service

Office procedures

Phone system

Multitasking

Education

High school diploma or equivalent

Job description

Site: Wentworth-Douglass Physician CorporationMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Bring your customer service skills and passion for helping others to Wentworth Health Partners' comprehensive women's health center. Our team provides compassionate, personalized care at every stage of life in an environment built on privacy, trust, and respect. Services include obstetrics, gynecology, urogynecology, infertility support, and inclusive LGBTQ+ care.

Schedule: Per diem, as needed, with hours ranging from 7:00 a.m. to 5:00 p.m.

As a Per Diem Clinic/Practice Assistant, you will be an essential part of our community-based practice and help create a welcoming, efficient experience for every patient. In this role, you will help fill staffing gaps caused by call-outs, vacations, leaves, and vacancies. You will support daily administrative and clinical operations, coordinate patient visits, respond to calls and requests, and partner with practice leadership, clinicians, and colleagues in a high-volume outpatient setting.

The ideal candidate is self-motivated, dependable, comfortable communicating by phone, and has broad availability between 7:00 a.m. and 5:00 p.m. You may be a great fit if you are also a collaborative, well-organized customer service professional who communicates clearly, manages competing priorities, and enjoys helping patients and colleagues. This is an opportunity to make a meaningful impact while supporting a positive and efficient practice.

What You'll Do

• Perform routine administrative and clerical duties that support the clinical service and physician practice.
• Schedule patient appointments and maintain accurate appointment records.
• Welcome and assist patients throughout their visit.
• Answer incoming calls, respond to routine questions, take messages, and route inquiries appropriately.
• Support check-in, check-out, patient flow, and waiting room activity.
• Process referrals, diagnostic and laboratory orders, prior authorizations, and registration information.
• File and scan documents, print schedules, and maintain patient records.
• Obtain medical records and laboratory test results.
• Process patient billing forms and, when required, accept co-payments.
• Open and distribute mail and faxes, and prepare forms, records, schedules, and memos as directed.
• Provide general support to practice leadership, clinicians, and colleagues.

Qualifications

• High school diploma or equivalent required.
• Previous healthcare office experience preferred.
• Basic proficiency with Microsoft Office applications.
• Knowledge of office procedures, including filing, copying, scanning, printing, and faxing.
• Ability to use a phone system, manage non-routine calls, and resolve routine issues appropriately.
• Clear and effective verbal and written communication skills, including composing and editing emails, memos, and letters and taking complete, accurate messages.
• Strong organization and time-management skills, with the ability to manage multiple tasks, follow established protocols, and work effectively within systems.

Additional Job Details (if applicable)

Remote Type OnsiteWork Location 15 Old Rollinsford RoadScheduled Weekly Hours 0Employee Type Per DiemWork Shift Day (United States of America)Pay Range $17.71 - $23.20/HourlyGrade 2

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

1812 Wentworth-Douglass Physician Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.