Clinic/Practice Assistant, OBGYN Float

1812 Wentworth-Douglass Physician Corporation; Dover (NH); On-site; USD 2,440,000 - 3,196,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Tuition assistance

Professional development

Job summary

Wentworth-Douglass Physician Corporation’s Wentworth Health Partners women's health center seeks a Per Diem Clinic/Practice Assistant to support administrative and clinical operations. You will coordinate patient visits, respond to inquiries, and assist with check-in/check-out in a busy outpatient setting.

The role requires strong communication, organization, and the ability to manage multiple tasks between 7:00 a.m. and 5:00 p.m. Per diem schedule with on-site work at 15 Old Rollinsford Road.

Qualifications

• High school diploma or equivalent required.
• Experience in a healthcare office preferred.
• Strong communication and organizational skills.

Responsibilities

• Perform routine administrative and clerical duties supporting clinical service.
• Schedule patient appointments and maintain records.
• Welcome and assist patients during visits.
• Answer calls, route inquiries, and manage messages.
• Support check-in/check-out, patient flow, and waiting area.

Skills

Verbal communication

Written communication

Phone system handling

Microsoft Office

Organization

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Site: Wentworth-Douglass Physician Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Bring your customer service skills and passion for helping others to Wentworth Health Partners’ comprehensive women’s health center. Our team provides compassionate, personalized care at every stage of life in an environment built on privacy, trust, and respect. Services include obstetrics, gynecology, urogynecology, infertility support, and inclusive LGBTQ+ care. Schedule: Per diem, as needed, with hours ranging from 7:00 a.m. to 5:00 p.m. As a Per Diem Clinic/Practice Assistant, you will be an essential part of our community-based practice and help create a welcoming, efficient experience for every patient. In this role, you will help fill staffing gaps caused by call-outs, vacations, leaves, and vacancies. You will support daily administrative and clinical operations, coordinate patient visits, respond to calls and requests, and partner with practice leadership, clinicians, and colleagues in a high-volume outpatient setting. The ideal candidate is self-motivated, dependable, comfortable communicating by phone, and has broad availability between 7:00 a.m. and 5:00 p.m. You may be a great fit if you are also a collaborative, well-organized customer service professional who communicates clearly, manages competing priorities, and enjoys helping patients and colleagues. This is an opportunity to make a meaningful impact while supporting a positive and efficient practice.

What You’ll Do

• Perform routine administrative and clerical duties that support the clinical service and physician practice.
• Schedule patient appointments and maintain accurate appointment records.
• Welcome and assist patients throughout their visit.
• Answer incoming calls, respond to routine questions, take messages, and route inquiries appropriately.
• Support check-in, check-out, patient flow, and waiting room activity.
• Process referrals, diagnostic and laboratory orders, prior authorizations, and registration information.
• File and scan documents, print schedules, and maintain patient records.
• Obtain medical records and laboratory test results.
• Process patient billing forms and, when required, accept co-payments.
• Open and distribute mail and faxes, and prepare forms, records, schedules, and memos as directed.
• Provide general support to practice leadership, clinicians, and colleagues.

Qualifications

• High school diploma or equivalent required.
• Previous healthcare office experience preferred.
• Basic proficiency with Microsoft Office applications.
• Knowledge of office procedures, including filing, copying, scanning, printing, and faxing.
• Ability to use a phone system, manage non-routine calls, and resolve routine issues appropriately.
• Clear and effective verbal and written communication skills, including composing and editing emails, memos, and letters and taking complete, accurate messages.
• Strong organization and time-management skills, with the ability to manage multiple tasks, follow established protocols, and work effectively within systems.

Additional Job Details (if applicable)

Why Join Mass General Brigham? Our employees are our most important resource. We offer a comprehensive, contemporary, and highly competitive benefits package designed to support you and your family, including:

• Medical, dental, and vision insurance
• A robust retirement savings program
• Generous paid time off
• Tuition assistance and professional development support
• Additional employee perks

Remote Type

Onsite Work Location 15 Old Rollinsford Road

Scheduled Weekly Hours

0

Employee Type

Per Diem

Work Shift

Day (United States of America)

Pay Range

$17.71 - $23.20/Hourly Grade 2

EEO Statement

1812 Wentworth-Douglass Physician Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

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At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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