Clinic/Practice Assistant II

1200 The General Hospital Corporation; Chelsea (MA); On-site; USD 23,000 - 32,000; Full time

Job summary

Mass General Brigham's Chelsea Health Center seeks a Per Diem Administrative Assistant to support smooth clinic operations. You will handle scheduling, front-desk routines, patient check-in/out, and billing tasks within EPIC systems.

You are expected to be bilingual (Spanish) and to maintain accurate records, greet patients, and help with phone inquiries while providing timely, courteous service to patients and staff.

Qualifications

• High School Diploma or equivalent required.
• Bilingual Spanish required.
• Certified Medical Administrative Assistant CMAA preferred.
• 2–3 years of office experience required.

Responsibilities

• Perform routine admin and clerical duties in a clinical office.
• Make patient appointments and maintain records.
• Greet and assist patients.
• Answer phones and schedule appointments.
• Process patient billing forms and scan to EPIC records.
• Call for patient records and lab results.
• Serve as EPIC Super User for scheduling/registration/billing.
• Provide training and assistance to others.

Skills

Office administrative

EPIC knowledge

Bilingual Spanish

Communication

Time management

Education

High School Diploma or Equivalent

CMAA Certification

Tools

EPIC

Microsoft Office

Job description

Job Summary

Performs administrative functions to support smooth and efficient practice operations under general supervision. Perform tasks that are related to patient visits including scheduling, check-in, and check-out duties. Actual job duties may vary by department.

Essential Functions

• - Perform routine administrative and clerical duties relating to a clinical service or physician practice office.
• - Make patient appointments and maintain appointment records.
• - Greet and assist patients.
• - Answer telephones, assist callers with routine inquiries, and schedule appointments.
• - File materials in patient folders and print appointment schedules.
• - Process patient billing forms and scan documents to patient medical records/EPIC.
• - Call for patient medical records and laboratory test results.
• - Open and distribute unit mail or faxes.
• - Type forms, records, schedules, memos, etc. as directed.
• - May be required to accept co-payments.
• - Handles, screens and/or takes messages related to prior authorizations, provider questions, prescription refills, and test results.
• - Acts as an EPIC "Super User" for scheduling, registration and billing systems (EPIC training is provided).
• - Provide assistance and training to others in these areas.
• - May perform more complex or specialized functions (i.e. surgical scheduling, schedule changes/blocking) at more advanced competency level.

Education

• High School Diploma or Equivalent required
• Bilingual/Spanish required

Licenses and Credentials

• Certified Medical Administrative Assistant [CMAA] - Data Conversion - Various Issuers preferred

Experience

• office experience 2-3 years required

Knowledge, Skills and Abilities

• - Proficiency with all Office Suite, Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.
• - Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate.
• - Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively.
• - Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e‑mail, memos and letters), and to take complete and accurate messages.
• - Managing one's own time and the time of others.
• - Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.

Additional Job Details (if applicable)

Department: Adult Medicine - Chelsea Health Center Schedule: Per Diem/Onsite Compensation: The pay rate for this position starts at $20.00 per hour, with increases based on the candidate's years of experience. Step into a role where your work truly makes a difference every day! As a vital member of our clinical operations team, you’ll provide administrative support to ensure our practice runs smoothly and efficiently. In this dynamic, fast-paced role, you’ll be the friendly face that plays a key role in creating a positive, efficient, and compassionate environment for both patients and clinical staff. Remote Type Onsite Work Location 151 Everett Avenue Scheduled Weekly Hours 0 Employee Type Per Diem Work Shift Day (United States of America) Pay Range - / Grade 3 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people. Impact the world. Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.

EEO Statement

The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.