Clinic Office Manager

Urgent Care for Kids; The Woodlands (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

A children's healthcare provider in The Woodlands, Texas, is seeking a Clinic Office Manager to oversee both clinic operations and patient care. This role combines hands-on leadership with administrative tasks, making it ideal for candidates with at least 2 years of management experience in a medical office setting. Key responsibilities include staffing oversight, compliance management, and patient interaction, aimed at delivering high-quality healthcare services to children in a fast-paced environment. Apply today to join our mission!

Qualifications

• At least 2 years of leadership/management experience.
• 1+ year pediatric experience.
• 1+ year medical office management experience.
• 1+ year pediatric experience.
• 1+ year medical office management experience.
• Strong leadership, training, and customer service skills.
• Proficient in Microsoft Office and EMR software.

Responsibilities

• Oversee daily clinic operations and ensure proper staffing.
• Lead, coach, and mentor team members while fostering a positive culture.
• Triage patients and assist providers with procedures.
• Manage payroll, inventory, and supply orders.
• Ensure HIPAA/OSHA compliance.
• Recruit, train, and onboard new team members.
• Track KPIs and patient satisfaction.
• Assist with triage and front desk duties as needed.
• Travel to other clinic locations for coverage.

Skills

Leadership

Customer service

Microsoft Office Suite

EMR software

Bilingual (Spanish)

Education

High school diploma or equivalent

Certified Medical Assistant (RMA, CMA, NRCMA)

BLS certification

Tools

EMR software

Microsoft Office

Job description

Join to apply for the Clinic Office Manager role at Urgent Care for Kids.

At Urgent Care for Kids, we believe every child deserves access to high-quality, compassionate healthcare. Our team works hard to provide excellent care in a fast-paced, supportive environment where collaboration and growth are encouraged.

Job Summary

The Clinic Office Manager plays a dual role in supporting both patient care and clinic operations. About 90% of this role is dedicated to clinical and front‑desk duties as a Utility Player, while 10% focuses on leadership and administrative responsibilities. This is a hands‑on position ideal for a strong leader who enjoys both patient interaction and team management.

What You’ll Do

Leadership & Operations

• Oversee daily clinic operations and ensure proper staffing
• Create schedules, delegate tasks, and monitor workflow
• Lead, coach, and mentor team members while fostering a positive culture
• Manage payroll/timecards, inventory, and supply orders
• Ensure compliance with HIPAA, OSHA, and all federal/state regulations
• Participate in recruiting, training, and onboarding new team members
• Track KPIs, patient satisfaction, and operational performance
• Address patient concerns and reviews

Clinical & Front Office Duties

• Triage patients and assist providers with procedures (splinting, wound care, injections, labs, etc.)
• Administer medications as directed and provide patient education
• Maintain exam rooms and support lab/radiology procedures
• Perform front‑desk functions such as patient check‑in, insurance verification, billing, and collections
• Travel to other clinic locations when coverage is needed

What We’re Looking For

Required

• High school diploma or equivalent
• Certified Medical Assistant (RMA, CMA, NRCMA) with at least 2 years of leadership/management experience
• BLS certification (AHA preferred)
• 1+ year pediatric experience
• 1+ year medical office management experience
• Strong leadership, training, and customer service skills
• Proficient in Microsoft Office Suite and EMR software

Preferred

• RN or LVN (Texas or compact license, in good standing)
• Bilingual (Spanish)
• 1+ year urgent care experience
• Additional pediatric or management experience

Work Environment & Physical Requirements

• Fast‑paced urgent care clinic setting with regular patient interaction
• Exposure to communicable diseases and clinical substances
• Ability to stand/walk for extended periods and lift/move up to 50 lbs

Why Join Urgent Care for Kids?

We’re committed to creating a team that reflects the communities we serve. We embrace diversity, equity, and inclusion—and believe that diverse teams make the strongest teams.

👉 Apply today to join our mission of making healthcare more accessible for children and families across Texas!