Clinic Manager - UTHealth Dentistry Bellaire

UTHealth Houston; Houston (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

100% paid medical premiums

Generous time off

Longevity Pay

Retirement/pension plan

Job summary

UTHealth Houston's Bellaire School of Dentistry is seeking a Clinic Manager to lead administrative functions of the outpatient dental clinic, including billing coordination and patient access. The role requires strong operational leadership, staff supervision, and familiarity with Epic scheduling, registration, and documentation.

You will oversee daily clinic operations, ensure high-quality customer service, and collaborate with clinicians and department leadership on process improvements and

Qualifications

• Associate's Degree in business or equivalent experience.
• Minimum 4 years of clinical management in an outpatient clinic.
• Thorough understanding of CPT-4 and ICD-9 coding procedures.

Responsibilities

• Manages and coordinates clinic administrative functions and policies.
• Supervises clerical staff to ensure efficient operations and service.
• Oversees daily clinic operations including purchasing, space, and scheduling.
• Oversees billing activities and resolves discrepancies with patients, carriers, and physicians.
• Analyzes data to optimize resources and staffing.
• Acts as liaison with physicians, vendors, and other departments.
• Coordinates special projects and marketing with department leadership.
• Manages HR activities for direct reports (recruiting, hiring, development, salaries).
• Performs other duties as assigned.

Skills

CPT-4 coding

ICD-9 coding

Clinic management

Education

Associate's degree in business

Job description

What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Clinic Manager – School of Dentistry (Bellaire)

Experienced Clinic Manager with strong operational and leadership expertise in a dental healthcare setting. Demonstrated success managing clinic workflows, optimizing patient access, and ensuring exceptional service delivery. Extensive knowledge of Epic. Including scheduling, registration, documentation, reporting, and workflow optimization. Skilled in supervising staff, improving processes, ensuring regulatory compliance, and partnering with providers to support efficient, patient-centered care. Proven ability to lead high-performing teams in a fast-paced academic healthcare environment.

UTHealth Bellaire School of Dentistry - 6500 W Loop S, Suite 200-A, Bellaire, TX 77401

Once you join us you won't want to leave.

It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees!

As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as:

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary

Manages and supervises the administrative functions, activities, and projects of a clinic including the coordination of all billing activities.

Position Key Accountabilities

• Manages and coordinates the activities and administrative functions of a clinic. This includes establishing, reviewing, and revising policies and procedures.
• Supervises clerical and administrative employees to ensure the clinic operates in an efficient manner and that the patients receive high quality customer service.
• Manages the daily clinic operations including purchasing, space management, patient scheduling, and working with building personnel.
• Oversees and supervises the billing activities of the clinic and resolves any discrepancies between the patient, carrier, and physician ensuring proper billing codes are used.
• Remains abreast of billing practices and maintains a working relationship with MSRDP to maximize clinical revenues.
• Analyzes, evaluates, and reports statistical data to optimize the use of resources and staff.
• Functions as the clinic liaison to referring physicians, vendors, the public, and other departments within the institution as needed for the clinic. This includes telephone and mail service, equipment maintenance and repair, human resources, safety, security, etc.
• Coordinates and manages special projects and marketing activities in conjunction with the department Director and Medical Director.
• Manages Human Resources activities for direct reports in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
• Performs other duties as assigned

Certification/Skills

• Thorough understanding of CPT-4 and ICD-9 coding procedures.

Minimum Education

Associate's Degree in business or relevant experience in lieu of education required.

Minimum Experience

4 years of clinical management experience in an outpatient clinic. required. May substitute required experience with equivalent years of education beyond the minimum education requirement. required.

Physical Requirements

Exerts up to 50 pounds of force occasionally and/or up to 20 pounds frequently and/or up to 10 pounds constantly to move objects.

Security Sensitive

This position is a security-sensitive position pursuant to Texas Education Code 51.215 and Texas Government Code 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.

• 791.4. Residency Requirement:

Employees must permanently reside and work in the State of Texas.