Clinic Manager (Dermatology Howard County)

The Johns Hopkins University

Columbia (MD)

On-site

USD 52,000 - 91,000

Full time

14 days+

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Job summary

The Johns Hopkins University seeks a Clinic Manager for the Dermatology Howard County satellite location handling clinical operations, safety, and daily supervision of outpatient staff. You will drive smooth patient flow and lead process improvements in dermatology services at the Columbia Center.

Responsibilities include policy implementation with leadership, staff training coordination, staffing forecasts, and EPIC EMR oversight, reporting performance to division leadership and ensuring high

Qualifications

Bachelor's degree required; three years related experience.
Previous supervisory experience required.
Understanding of changing reimbursement policies and third-party reimbursement.

Responsibilities

Manage day-to-day operations of a satellite dermatology clinic.
Develop policies with admin and physician leadership where changes are needed.
Forecast staffing needs and supervise staff.
Secure and coordinate training of employees with clinical trainer or team leaders.
Collaborate with administration on improvement projects and initiatives.
Serve as EPIC Super-user for EMR troubleshooting and process changes.

Skills

Supervisory experience

EMR proficiency

Staff management

Data analysis

Education

Bachelor's degree

Master's degree preferred

Tools

Epic Cadence/Prelude

Epic Care Ambulatory

Job description

The Department of Dermatology is seeking a Clinic Manager who will be responsible for managing the clinical operations and safety for the Howard County practice location. The clinic practice consists of general dermatology, cosmetic dermatology, dermatology surgery, and phototherapy treatment. This role will also be responsible for the operations and daily supervision of personnel of the outpatient clinic as well as responsible for assuring the smooth flow of patients, managing staff, and refining operations to improve patient, family, provider, and employee satisfaction. This individual reports to the Assistant Administrator of Dermatology. This position has operations management and financial responsibility and works collaboratively with the Divisions leadership team to meet clinical practice goals and objectives.

Specific Duties & Responsibilities

Manage day-to-day clinical operations of a satellite practice location.
Work with administrative and physician leadership to establish policies and procedures where changes are needed.
Manage the process for maintaining adequate staff.
Secure and coordinate training of employees as needed in conjunction with the clinical trainer or team leaders.
Forecast staffing needs and adjust, as needed.
Manage the process for yearly evaluation of staff members.
Collaborate with administration on clinical operations, process improvement projects, and initiatives directly related to the clinics and primary metrics.
Serve as EPIC Super-user for EMR troubleshooting and process change/enhancements for staff and providers.
Monitor quality and safety measures for practices and maintain knowledge of key metrics.
Work with clinic and divisional leadership to identify opportunities and create action plans to improve performance.
Regularly report on performance and initiatives to providers and division leadership.
Monitor Patient Satisfaction for the outpatient clinic practices.
Review patient satisfaction reports with leadership and ensure that they are distributed to physicians and staff.
Develop annual action plans, as needed. Provide and/or coordinate service excellence training, as needed.
Monitor operational metrics and develop reports including access, volumes, number of patients served, show rates, provider cancellations, room utilization and other selected metrics to assess outpatient activity by provider.
Provide recommendations and action plans to effectively manage the clinics.
Work with the Medical Director and department leadership to assess practice performance.
Identify ways to support the providers in optimizing their clinic sessions.
Develop corrective action plans as needed.
Assist with basic data analysis needs at the direction of manager or clinic leadership.
Manage reports in clinics EMR to assist with operations and quality of care.
Serve in a liaison role with the Departments Central Scheduling to monitor and track appointment scheduling and registration actively, including call volumes, registration audits, and template management.
Manage clinic schedules and Epic templates for the practice, including providers, residents, nurses, and resources.
Assist the department leadership in on-boarding of new providers.
Serve as a liaison with the Patient Relations Department. Investigate and respond to patient complaints as appropriate.
Coordinate the hiring, training, supervision, discipline, and all other related staff performance issues along with divisions human resources representative.
Accounts payable to include various utility companies, vendors, contractors, etc. related to internal building maintenance, as applicable.

Minimum Qualifications

Bachelor's Degree.
Three years related experience.
Previous supervisory experience required.
Requires an understanding of changing reimbursement policies and third-party reimbursement.
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications