Clinic Manager

Family Health Centers of San Diego; Imperial Beach (CA); On-site; USD 70,000 - 89,000; Full time

Benefits offered by this job

Wellness benefits

Job summary

Family Health Centers of San Diego (FHCSD) is seeking a Clinic Director support role to assist in day-to-day administration and coordination of the clinic and departments. The position ensures regulatory compliance, opens/closes clinics on time, and coordinates staffing, scheduling and training.

The role emphasizes leadership, staff coaching, and continuous improvement of patient flow, with opportunities for career development within a large, community-focused health system.

Qualifications

• BA/BS in a related field or RN required.
• Masters degree with 1 year of managerial experience is preferred.
• Travel between sites and valid California driver’s license is required.

Responsibilities

• Assist Clinic Director with screening potential candidates for positions within the clinic.
• Ensure compliance with regulatory standards (JCAHO, CLIA, DHS – Licensing & Certification, OSHA).
• Open and close clinic on time; manage daily schedules and clerical duties.
• Provide supervision and coaching to staff; deliver performance feedback and disciplinary action as needed.
• Improve patient flow and clinic operations; identify bottlenecks and support providers’ time with patients.

Skills

Leadership

Budget management

Supervision

Communication

Analytical skills

Spanish language preferred

Education

BA/BS or RN

Masters degree with managerial experience

Job description

For more than 55 years, Family Health Centers of San Diego’s (FHCSD) mission has been to provide caring, affordable, high-quality health care and supportive services to everyone, with a special commitment to uninsured, low-income and medically underserved persons.

FHCSD is one of the top 10 largest federally qualified health centers (FQHCs) in the country. We operate more than 90 sites across San Diego County, including 29 primary care clinics, 23 behavioral health facilities, 10 physical rehabilitation clinics, nine dental clinics, five vision clinics, four outpatient substance use treatment programs, three mobile medical units, two mobile counseling centers, two urgent care centers, and a pharmacy.

Our staff provides care to over 227,000 patients each year, of whom 91% is low-income and 29% is uninsured. FHCSD provides care to all. Services include, but are not limited to adult care, chronic disease management, pediatrics, comprehensive women’s care including obstetrics, dental, vision, case management, physical rehabilitation, speech therapy for children, vaccinations, infectious diseases, behavioral health, substance use counseling and a host of specialty services including cardiology, podiatry, endocrinology, dermatology, among others. FHCSD also offers supportive services to those who are unsheltered and in need of intensive case management.

The breadth of our clinic locations, services and programs has grown over the last five decades, making us the largest community clinic provider of health care to the uninsured in the county and one of the top 10 largest community clinic organizations in the nation. We are also the largest health care safety-net provider, largest school-based health care provider and the largest mental health provider in the San Diego region.

General Job Description

Under the direction of the Clinic Director, assists in the day-to-day administration and coordination of the clinic and/or specified department(s) within the clinic. This includes acting as covering Director on site and off, in his/her absence, including rotated Saturday clinics when needed. Assists in ensuring that clinic is opened and closed on time daily. Ensures that all regulatory standard are met or exceeded and adhered to on an ongoing basis (Joint Commission, CLIA, DHS‑licensing & certification, OSHA, etc.).

Job Roles

• Assists Clinic Director with screening potential candidates for positions within the clinic and provides input into employee’s evaluations upon request.
• Assists to ensure that all regulatory standards are met or exceeded and adhered to on an on-going basis (JCAHO, CLIA, DHS – Licensing & Certification, OSHA, etc.)
• Builds positive relationships, inspires others to perform at a higher level, prepares career development plans and retains an accountable workforce.
• Coaches and counsels staff and administers appropriate disciplinary action in a timely manner.
• Conducts work in an appropriate, timely, collaborative, accurate and thoughtful manner, bringing questions coupled with recommendations to Clinic Director. Must be action-oriented with negotiating skills adequate to responsibility held. With support from supervisor, responsible for the timely facilitation and management of identified projects, delivering consistent, high quality work.
• Maintains and role models a clear focus on customer service including handling patient complaints from the call center or from patients/ families in the clinics as directed by Clinic Director. Work to resolve complaints using AIDET and the FHCSD Standards of Conduct. Under the specific direction of the Clinic Director, provide supervision and coaching to site staff on the use of customer service in coordination with agency standards and policies. Strive when possible to identify root causes of complaints for trending and systematic improvement.
• Maximizes staff engagement and professional contributions through an effective, supportive management style. Effectively coaches and supports staff in their adherence to process standards including improvement measures, AIDET and Standards of Conduct under the direction of the Supervisor.
• Participates in continuous improvement activities and ensures appropriate Lean tools (i.e., 5S, A3) are deployed and results are evaluated and/or measured.
• Participates in Kaizen and Visual Management implementation strategies.
• Performs other duties as assigned at the discretion of the Clinic Director.
• Provides positive and effective representation of agency. Promotes a patient friendly, clean and organized facility.
• Provides/ensures staff receive all new hire and annual trainings on time.
• Responsible for required clerical duties that are critical to running the clinic to include management of hourly employee time sheets, daily collection and reporting of daily productivity, coordination of cash bags and associated cash drawer reports, preparation of standard work documents, policies, preparation and dissemination of clinic meeting minutes and other duties assigned by Clinic Director. Under the direction of the Clinic Director, responsible for opening and monitoring provider schedules.
• Responsible for understanding processes that make up the clinic’s patient flow to include identification of bottlenecks, delays, processes to better support providers’ ability to spend their time efficiently and effectively in patient encounters, and related flows of supplies and information to support patient care. Under the specific direction of the Clinic Director, collaborate with other staff in the flow to include PSRs, nursing, referrals specialists, lab staff, medical records staff and others. Participate with Directors and other staff throughout the agency in improvement work to include standardization, 5S and other targeted improvement projects. Collect and prepare data to support improvement work including use of excel spread sheets, manual data collection sheets, and interfacing with IT staff for other required reports.
• Under the coaching of the Director, become quickly well versed in payer requirements, utilization review, and billing systems as well as the functions, services and positions of departments and programs within the clinic.

Education/Certifications/Licenses/Registrations

• BA/BS in a related field or RN required.
• Minimum of 3 years managerial experience in the health care field or, a Masters Degree and 1 year experience as a manager in the health care field.
• Or equivalent combination of education and experience that provides the skills, knowledge and ability to perform the essential job duties, and which meets any required state or federal certification requirements.
• Traveling between sites and other locations is required as an essential function of the job. Must have a car, a valid California driver’s license, and proof of minimum levels of car insurance as required under California law, although limits of $100,000 are recommended. An acceptable driving record is also required. California law requires all drivers to obtain a valid California driver’s license within ten days of establishing residency. Mileage and other reimbursement governed by policy.

Experience/Specialized Skills (including Language)

• Cultural and linguistic sensitivity to populations served. Fluency in English and Spanish preferred.
• Demonstrated track record of working with physicians and other providers preferred.
• Demonstration of continued education/professional development.
• Desire to go above and beyond what is basically required for the position.
• Direct supervisory experience preferred.
• Knowledge of budget preparation and budget management.
• Possesses analytical skills, advanced computer skills, and good oral and written communication skills.
• Three years of experience demonstrating progressively responsible positions in health care services required with preference for ambulatory medical clinics.
• Works well independently and within the group process.

We are excited to share that the salary range for this position is:

70,304.00 - 88,751.00

Information on our extensive benefits package can be found here: FHCSD Wellness – Employee Hub (gobenefits.net)

FHCSD provides Equal Employment Opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.