Clinic Coordinator

EARLY AUTISM SERVICES LLC; Vestavia Hills (AL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive compensation

Health, dental, and vision insurance

401(k) with company match

Paid time off and holidays

Job summary

Early Autism Services LLC is seeking a Clinic Coordinator to support the operations of our ABA clinics in Vestavia Hills, AL. This role involves coordinating care, managing schedules, and maintaining records under the guidance of the Operations Manager.

The ideal candidate holds a Bachelor’s degree in a related field and has at least 2 years in an operations or coordination role, preferably in healthcare or ABA settings.

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.
• Minimum of 2 years of experience in an operations or coordination role, ideally in healthcare/ABA.
• Knowledge of ABA or experience in autism services is highly preferred.

Responsibilities

• Assist with daily administrative tasks, including scheduling appointments and coordinating care.
• Facilitate communication with parents and families about services and updates.
• Support Operations Manager with records and reports for forecasting.
• Coordinate staff schedules and ensure adequate staffing for sessions.
• Help maintain a clean, organized clinic environment.
• Monitor inventory and place orders to keep supplies stocked.
• Participate in team meetings and provide operational updates.
• Perform other duties to support clinic growth as assigned by Operations Manager.

Skills

Strong organizational skills

Exceptional communication skills

Detail-oriented

Ability to work independently in a not

Team collaboration

Education

Bachelor’s degree in Business Administration, Healthcare Administration, or related field

Tools

Microsoft Office Suite

Job description

About Us:
Early Autism Services is a leading provider of Applied Behavior Analysis (ABA) services with a national presence, committed to delivering high-quality care to individuals with autism and other developmental disabilities. Our team of skilled professionals is dedicated to providing compassionate and effective treatment, and we are looking for a Clinic Coordinator to support the seamless coordination of care and operations across our ten markets. This position is in-person in Vestavia Hills, AL.

Position Overview:
We are looking for a dedicated and organized Clinic Coordinator to support the operations of our ABA clinics. The Clinic Coordinator will assist the Operations Manager with essential tasks to ensure the clinic functions smoothly and effectively operationally. The ideal candidate will be organized, detail-oriented, and capable of managing multiple tasks in a fast-paced environment while maintaining excellent communication across teams.

• Competitive compensation
• Comprehensive health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays

Key Responsibilities:

Assist with daily administrative tasks, including scheduling appointments, managingcall-outs, communicating with families to coordinate care, and more

Facilitate communication with parents, providing updates on services and addressing any questions or concerns

Support the Operations Manager in maintaining accurate records and reports for business forecasting

Coordinate staff schedules and ensure adequate staffing for all therapeutic sessions

Help maintain a clean and organized clinic environment

Monitor clinic inventory for items such as toys, cleaning supplies, and more. Placing an order when supplies are low to ensure mandatory supplies are always available to staff

Participate in team meetings and provide updates on operational tasks

Perform other duties as assigned to support the overall growth and development of the clinic as assigned by the Operations Manager

Qualifications:

Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred.

Minimum of 2 years of experience in an operations or coordination role, ideally in a healthcare, behavioral health, or ABA setting.

Knowledge of Applied Behavior Analysis (ABA) or experience working in the autism services field is highly preferred.

Strong organizational skills with the ability to manage multiple tasks and priorities.

Exceptional communication skills, both written and verbal, with a professional demeanor.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable with cloud-based management systems and tools.

Ability to work independently in a remote setting while maintaining strong team collaboration.

Detail-oriented with a focus on accuracy and consistency.

Ability to adapt to a fast-paced, evolving work environment.

Preferred Skills:

Experience working in a multi-location or national organization.

Familiarity with client management software or systems used in the healthcare industry.

Strong problem-solving and critical-thinking skills.

Powered by