Clinic Administrative & Training Coordinator

The University of Tulsa; Tulsa (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

The University of Tulsa is seeking a full-time administrative support professional for the True Blue Neighbors Behavioral Health Clinic. You will assist the Clinic Director with daily operations, including scheduling, training of students and staff, and managing the clinic budget and purchasing.

This role also oversees the work-study program at the clinic and coordinates communications with clients and staff.

Qualifications

• Customer service experience and professionalism.
• Strong organizational and multitasking abilities.
• Proficient with Word, Excel, Outlook and general PC use.
• Ability to work with diverse groups including clients and staff.
• Capable of handling a busy work environment while maintaining confidentiality.
• Experience or comfort with clinic budget and purchasing basics.

Responsibilities

• Provide primary administrative support for the departmental training clinic.
• Answer main phone line, manage messages, reminders, and scheduling communications.
• Greet clients and visitors; check in appointments and deliver customer service.
• Oversee undergraduate work-study positions and recruit/train students.
• Monitor inventories and manage physical/electronic records for clinic operations.
• Develop relationships with staff and supervisors; coordinate appointment communications.
• Enter new client information into EHR and scheduling systems; assist with onboarding.
• Assist in training students on clinic policies and information security.
• Develop and organize clinic records and policies, including SharePoint usage.
• Support facilities operations and implement new forms/policies.
• Assist in budget management and purchasing, documenting purchases per university rules.

Skills

Excellent customer service

Organizational skills

Microsoft Office proficiency

Communication with diverse groups

Ability to work in busy environment

Confidentiality

Education

High school diploma or equivalent

2–3 years secretarial/administrative experience

Job description

The University of Tulsa is seeking a full-time administrative support professional for the True Blue Neighbors Behavioral Health Clinic. You will assist the Clinic Director with daily operations, including scheduling, training of students and staff, and managing the clinic budget and purchasing.

This role also oversees the work-study program at the clinic and coordinates communications with clients and staff.