Clinic Administrative Assistant

Freseniusmedicalcare; Whiting (NJ); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical insurance

401(k) with company match

Paid time off

Parental leave

Job summary

Fresenius Medical Care in Whiting, NJ is seeking a Secretary/Receptionist to provide general clerical support for the department and management. This 32-hour-per-week role involves greeting visitors, scheduling, calendar maintenance, and basic office duties.

Standard duties include preparing correspondence, maintaining filing systems, taking messages, distributing mail, and supporting meetings. Strong MS Office skills, good communication, and a high school diploma are required.

Qualifications

• Knowledge of office procedures required.
• Proficient in Microsoft Office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

Responsibilities

• Schedule and manage calendar for the department and management.
• Greet visitors and direct them to the appropriate location or person.
• Prepare business correspondence, memorandums, and reports.
• Record minutes of meetings and distribute documents as needed.
• Sort and distribute mail; maintain filing systems and basic databases.
• Provide general clerical support and assist with various projects as assigned.

Skills

Office procedures

Microsoft Office

Interpersonal skills

Telephone manners

Education

High School Diploma

Job description

THIS ROLE IS 32 HOURS PER WEEK

PURPOSE AND SCOPE:

The Secretary/ Receptionist performs general clerical support and office duties for the department and its Management.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
• Assists with scheduling.
• Maintains calendar and daily schedules.
• Maintains departmental tracking logs.
• Greets visitors and directs them to the appropriate location or person as needed.
• Establishes and maintains filing systems and basic databases as applicable.
• Performs routine general office duties such as filing, copying, and scanning.
• Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
• Records minutes of meetings and providing the resulting documents as necessary.
• Sorts and distributes mail.
• Maintains inventory of the necessary office forms and supplies.
• Escalates issues to supervisor for resolution, as deemed necessary.
• Assist with various projects as assigned by direct supervisor.
• Other duties as assigned.

PHYSICAL DEMANDS AND WORKING CONDITIONS:

• The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION:

High School Diploma required

EXPERIENCE AND REQUIRED SKILLS:

• 1 – 2 years’ related experience.
• Knowledge of office procedures required.
• Proficient in Microsoft office applications.
• Good interpersonal and communication skills required.
• Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate’s work location and qualifications, including relevant education, work experience, skills, and competencies.

Rate: $XX - $XX

Non-Bonus Eligible Positions: include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave.

Bonus Eligible Positions – include language below.

Benefit Overview: This position offers a comprehensive benefits package including medical, dental, and vision insurance, a 401(k) with company match, paid time off, parental leave and potential for performance-based bonuses depending on company and individual performance

Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.

Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors