Clinic Administrative Assistant

Trucare; Lafayette (CO); On-site; USD 25,000 - 30,000; Full time

Job summary

PACE Clinic Administrative Assistant provides administrative and clinical support at the Lafayette, CO location. You will help participant flow, escort to exam rooms, stock rooms, schedule appointments, and manage front-desk duties to ensure smooth daily operations.

You will work closely with nursing and providers, maintain supplies, and perform clerical tasks in the medical record. Strong computer skills with MS Word and Excel are essential for success.

Qualifications

• 2 years of experience in Administrative Support, Customer Service, Receptionist, or similar required.
• Knowledge of health care delivery systems and regulations preferred.
• Proficiency with MS Word and Excel.
• Ability to present a positive and professional image to staff and participants.
• Must pass background checks and drug screening.

Responsibilities

• Supports daily operations of the PACE clinic and assists with participant flow.
• Escorts participants to and from day rooms and exam rooms for appointments.
• Schedules clinic appointments and assists with check-in and check-out.
• Answers clinic phones, takes messages, and directs calls to staff.
• Sends orders and appointment reminders by fax and completes follow-up calls.
• Prepares exam rooms and ensures supplies are stocked.
• Monitors inventory and assists with ordering and organizing supplies.
• Performs filing, clerical, and documentation duties for medical records.

Skills

Administrative support

Customer service

Receptionist duties

MS Word

Excel

Professional image

Tools

MS Word

Excel

Patient emergency call systems

Job description

Position: Administrative Assistant/Medical Receptionist
Pay: $18.30 to $22.24 per hour
Shift: Monday - Friday, 8am to 4:30pm
Location: Lafayette, CO

JOB SUMMARY

The PACE Clinic Administrative Assistant provides administrative and clinical support to the PACE clinic staff in the daily operations of the clinic. Responsibilities include supporting participant flow, escorting participants to and from exam rooms, preparing and stocking exam rooms, scheduling clinic appointments, answering clinic phone lines, assisting with check-in and check-out, maintaining clinic supplies, and completing clerical duties. The Administrative Assistant works closely with nursing, medical providers, and the Interdisciplinary Team (IDT) to support participant needs and ensure efficient clinic operations.

SPECIFIC RESPONSIBILITIES

• Supports the daily operations of the PACE clinic and assists with participant flow throughout the day.
• Escorts participants to and from the day room and clinic exam rooms for scheduled appointments.
• Schedules clinic appointments and assists with participant check-in and check-out.
• Answers clinic phone lines, takes messages, and directs calls to the appropriate staff.
• Sends orders and appointment reminders by fax and completes follow-up calls as needed.
• Prepares exam rooms for nursing and medical providers and ensures rooms are stocked with appropriate supplies and materials.
• Monitors clinic supply inventory, prepares re-order lists, and assists with ordering, receiving, and organizing supplies.
• Performs filing, clerical, and documentation duties as assigned, including appropriate documentation in the medical record.

EDUCATION AND QUALIFICATIONS

• 2 years of experience in a field such as Administrative Support, Customer Service, Receptionist, or similar required.
• Knowledge of health care delivery systems, regulations, quality assurance and medical and non-medical needs of the elderly preferred.
• Good computer skills required including MS Word and Excel, and proficiency with patient emergency call systems preferred.
• Ability to convey a positive and professional image to staff, PACE participants and the general public.
• Must successfully pass agency required background checks and drug screening