Client Trust Fund AP Specialist - Mojave Counseling

UNLV Medicine; Las Vegas (NV); On-site; USD 27,000 - 33,000; Full time

Benefits offered by this job

12 Paid Holidays

20+ PTO days

Medical, Dental, Vision benefits

Job summary

UNLV Health is seeking a Client Trust Fund AP Specialist in Mojave Counseling, Las Vegas, NV. You will enter invoices into the Accounts Payable system, review purchase orders for accuracy, and manage client trust ledgers in Sage.

Responsibilities include month-end close, fund distribution, and audit documentation. The role requires knowledge of GL, double-entry accounting, Excel proficiency, and experience with Sage or similar GL systems.

Qualifications

• General knowledge of accounting and understanding of general ledger accounts and how they relate to invoices, payables, accounts receivable
• Knowledge of double entry accounting
• Knowledge of journal entries and ability to perform general ledger analysis
• Ability to prepare, analyze and interpret monthly financial data
• Advanced skills in Microsoft Office, including Excel
• Moderate Skills in Sage or other General Ledger systems

Responsibilities

• Enter invoices into the Accounts Payable module and review purchase orders for accuracy
• Prepare and issue accounts payable checks
• Record AP checks issued into the positive pay system
• Participate in Month End Accounting process
• Create client trust ledger in the Client Trust Account Sage System
• Monitor the ledger to ensure deposits are recorded and funds available for distribution
• Coordinate with Case Manager to certify accurate fund requests and reporting
• Reconcile ending client fund balances monthly and review with Case Manager quarterly
• Maintain client fund requests and reporting for up to two years
• Manage Client Trust Buss Pass distribution and cost allocation
• Maintain AP upload template for department invoices
• Operate effectively in a Matrix Management environment
• Complete duties and special assignments as requested

Skills

Accounts payable

Invoice processing

Excel

Sage (GL)

Education

High School Diploma

Some College Accounting

Tools

Sage

Positive Pay system

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Client Trust Fund AP Specialist - Mojave Counseling

Las Vegas, NV, US

2 days ago Requisition ID: 2219

Salary Range: $19.91 To $23.80 Hourly

The Client Trust Fund AP Specialist enters invoices into the Accounts payable module. Receives and reviews Fund Requests for accuracy and makes changes as necessary. Responsible for maintaining knowledge of electronic accounting systems and Accounts Payable Module within those systems. Trains all relevant employees when new system functionalities are developed and deployed. Responsible for research, maintaining appropriate filing and other month end duties. Responsible for supplying accurate documentation for Annual Audit. Other duties as assigned.

Candidates must be legally authorized to work in the United States. Please Note: UNLV Health does not provide employment sponsorships or sponsorship transfers for any positions.

ADVANTAGES OF WORKING FOR UNLV HEALTH

Clinic Hours are Monday through Friday, 8AM to 5PM(Actual hours may vary depending on business need)

• 12 Paid Holidays per year, starting with your first day of employment
• 20 + PTO days per year (Depending on Position)
• Medical, Dental, and Vision benefits that start the first of the month following your start date

MAJOR RESPONSIBILITIES

• Enters invoices into the Accounts payable module. Receives and reviews purchase orders for accuracy and makes changes as necessary.
• Prepares and issues accounts payable checks.
• Records accounts payable checks issued into the positive pay system through the banking institution.
• Participates in Month End Accounting process.
• Create an individual client trust ledger in the Client Trust Account Sage System
• Monitor the ledger so that the deposit is recorded and the funds are available for distribution
• Coordinate with Case Manager to certify accurate fund requests and reporting
• Reconcile ending client fund balances each month and review with Case Manager on a quarterly basis, at minimum
• Maintain client fund requests and reporting for up to two years
• Manages the Client Trust Buss Pass distribution and cost allocation
• Maintains consistent Accounts Payable upload template for department invoice distribution.
• Functions effectively in a Matrix Management environment.
• Completes any duties and special assignments as requested.

EDUCATIONAL REQUIREMENTS

• High School Diploma or equivalency
• Some College Accounting or equivalent experience preferred

QUALIFICATIONS

• General knowledge of accounting and understanding of general ledger accounts and how they relate to invoices, payables, accounts receivable
• Knowledge of double entry accounting.
• Knowledge of journal entries and ability to perform general ledger analysis.
• Ability to prepare, analyze and interpret monthly financial data.
• Advanced skills in basic Microsoft office products including Excel.
• Moderate Skills in Sage or other similar General Ledger systems.

PHYSICAL REQUIREMENTS

• May include standing, sitting, and/or walking for extended periods
• May include performing repetitive tasks
• May include working on a special schedule (i.e. evenings and weekends with clients)
• May include working with challenging patients and clients
• May include lifting up to 25 pounds

UNLV Health will provide equal opportunity employment to all employees and applicants for employment. No person shall be discriminated against in employment because of race, color, gender, age, national origin, ancestry, religion, physical or intellectual disability, marital status, parental status, sexual orientation, or any other category protected by law.