Client Trust Clerk

HOME OF HOPE, INC.; Vinita (OK); On-site; USD 36,000 - 52,000; Full time

Job summary

HOME OF HOPE, INC. in Oklahoma seeks a Client Trust Accounting Clerk to join the Financial Services team. You will process expenditures of client funds, document transactions, and keep trust records accurate and up-to-date.

You will prepare monthly financial reports for program managers, guardians, and case managers; maintain essential client documents; and coordinate payments on schedule while ensuring documentation is complete.

Qualifications

• High school diploma or GED or equivalent; related training or experience acceptable.
• Ability to read and interpret documents and to write routine reports.

Responsibilities

• Process all requests for expenditures of client funds per HOH policies.
• Document funds received or disbursed and update records; work with AR clerk for deposits and balances.
• Prepare monthly financial reports for program managers, parents/guardians and case managers.
• Maintain copies of essential client documents to support spending goals and directives.
• Receive and review signed authorizations and process payments on Wednesdays and Fridays; notify supervisors of missing docs.
• Monitor account balances for excess or negative amounts; track recurring payments to ensure full payment.
• Collaborate with regulatory agencies and financial auditors as necessary.

Skills

Attention to detail

Numerical accuracy

Communication skills

Education

High school diploma or GED

Tools

Accounting software

Spreadsheet software

Database software

Payroll systems

Job description

Description

Description

Job Title: Client Trust Accounting Clerk

Department: Financial Services

Reports To: Accounts Manager

FLSA Status: Non-exempt

Essential Duties and Responsibilities

Process all requests for all expenditures of client funds in accordance with HOH policies and procedures.
Documents funds received or disbursed and updates records. Works with Accounts Receivable clerk to ensure that funds are deposited timely and trust account balances are accurate.
Prepare monthly financial reports for program managers, parents/guardians and case managers.
Maintain copies of essential client documents to support financial spending goals and directives. Receive and review signed, approved authorization from program staff and process for payment on Wednesday and Friday of each week. Notify appropriate supervisors of missing or incomplete documentation.
Monitor account balances for excess or negative amounts that need attention from the Program manager. Track recurring or monthly payments to ensure that all amounts owed are paid in full.
Works with regulatory agencies, including DDSD, Social Security, Title IXX and financial auditors, as necessary.

Requirements

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/or Experience

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Human Resource systems; Internet software; Payroll systems; Spreadsheet software and Word Processing software.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

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