Client Support Representative

Konica Minolta Business Solutions U.S.A., Inc.; South Burlington (VT); On-site; USD 35,000 - 50,000; Full time

Job summary

Konica Minolta Business Solutions U.S.A., Inc. in South Burlington, Vermont is seeking a Client Support Representative who will be the first point of contact for clients, managing inquiries across service, supplies, and sales. The ideal candidate will bring strong customer service and organizational skills to ensure a seamless client experience.

This position plays a vital role in processing client requests, maintaining records, and achieving service excellence standards. Applicants should possess a high school diploma and have effective communication skills.

Qualifications

• 1–3 months of related experience or equivalent combination of education/training.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong organizational skills.

Responsibilities

• Manage incoming client requests via phone and email.
• Process service repair requests for equipment.
• Meet or exceed call handling and response time targets.
• Maintain accurate client records.

Skills

Customer service

Communication

Attention to detail

Microsoft Office (Word, Excel, Outlook)

Education

High school diploma or GED

Job description

Overview

The Client Support Representative serves as the first point of contact for clients, delivering responsive, high-quality support across service, supplies, and sales inquiries. This role is responsible for accurately processing requests, coordinating with internal teams, and ensuring a seamless client experience. Success in this role requires strong customer focus, attention to detail, and the ability to effectively prioritize and manage high-volume interactions while maintaining professionalism and composure.

Responsibilities

Client Support & Service Delivery

• Manage incoming client requests via phone and email, including service, supply orders, and networking support
• Accurately process service repair requests for equipment and network-related issues
• Dispatch service requests to field technicians based on geography and equipment population
• Provide shipment tracking, order updates, and resolution of client inquiries
• Route inquiries to appropriate internal teams to ensure timely resolution

Sales & Operational Support

• Process and route incoming sales leads for products and services
• Maintain client records including addresses, account details, and service preferences
• Support accurate billing operations through efficient processing of invoices, credits, and adjustments related to service and toner requests
• Assist with automated supply programs and remote monitoring accounts

Performance & Service Excellence

• Meet or exceed call handling and response time targets (e.g., 90–95% answer rate)
• Ensure accuracy and quality in all transactions and communications
• Proactively identify service gaps and recommend improvements
• Deliver a consistent, positive client experience across all interactions

Reporting & Administrative Support

• Generate and distribute reports for internal and external stakeholders
• Maintain accurate system updates for service, supply, and account data
• Participate in projects and continuous improvement initiatives

Qualifications

• High school diploma or GED required
• 1–3 months of related experience or equivalent combination of education/training
• Strong customer service and interpersonal skills
• Effective verbal and written communication skills
• Ability to manage multiple priorities in a fast‑paced environment
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Equal Opportunity Employer

Konica Minolta is an equal opportunity and affirmative action employer. We consider all qualified applicants for employment without regard to race, color, religion, creed, national origin, sex, pregnancy, age, sexual orientation, transgender status, gender identity, disability, alienage or citizenship status, marital status or partnership status, genetic information, veteran status or any other characteristic protected under applicable law.

Konica Minolta Business Solutions (Canada) Ltd. is an equal opportunity employer.