Client Services Representative (55325)

Paycom - ATS; Hopkinsville (KY); On-site; USD 18,000 - 25,000; Full time

Job summary

Paycom - ATS in Hopkinsville, KY is seeking a full-time administrative clerk to support busy front-desk operations. The role requires a high school diploma, proficiency with Microsoft Office, accurate data entry, and professional communication with clients and staff.

The position involves answering calls, greeting visitors, scheduling appointments, processing records, and assisting with basic office tasks while maintaining confidentiality under HIPAA guidelines and company policies.

Qualifications

• High school diploma or equivalent.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer skills.
• Ability to operate office equipment, including printers and copiers.
• Typing skills sufficient for accurate and efficient work.

Responsibilities

• Maintain a professional image of the company through respectful and effective communication with clients, visitors, coworkers, and supervisors.
• Answer, screen, and direct a high volume of incoming calls promptly and accurately.
• Greet clients, check them in, and notify appropriate staff of arrivals.
• Schedule, confirm, and update client appointments following established procedures.
• Accurately verify and enter insurance and client information, perform administrative tasks, and audit incoming paperwork and own work for errors to ensure accuracy and proper organization.
• Maintain client confidentiality and adhere to HIPAA and company privacy policies.
• Accurately handle cash drawer and financial transactions.
• Conduct client urinary drug screenings and assist with vital signs as needed.
• Support clinic operations, including providing front desk coverage and traveling to other locations when needed.
• Manage multiple projects efficiently and collaborate with team members to maintain smooth workflow.
• Perform other duties as assigned to support overall clinic operations.

Skills

Microsoft Office

Typing

Communication skills

Office equipment operation

Education

High school diploma or equivalent

Tools

Printers and copiers

Job description

Job Details: Job Location: Sivley Building PC 0AV58 - Hopkinsville, KY 42240, Position Type: Full Time, Education Level: High School, Salary Range: $15.60 Hourly, Travel Percentage: Up to 25%, Job Shift: 1st shift, Job Category: Admin - Clerical, POSITION SUMMARY:

DUTIES AND RESPONSIBILITIES:

• Maintain a professional image of the company through respectful and effective communication with clients, visitors, coworkers, and supervisors.
• Answer, screen, and direct a high volume of incoming calls promptly and accurately.
• Greet clients, check them in, and notify appropriate staff of arrivals.
• Schedule, confirm, and update client appointments following established procedures.
• Accurately verify and enter insurance and client information, perform administrative tasks, and audit incoming paperwork and own work for errors to ensure accuracy and proper organization.
• Maintain client confidentiality and adhere to HIPAA and company privacy policies.
• Accurately handle cash drawer and financial transactions.
• Conduct client urinary drug screenings and assist with vital signs as needed.
• Support clinic operations, including providing front desk coverage and traveling to other locations when needed.
• Manage multiple projects efficiently and collaborate with team members to maintain smooth workflow.
• Perform other duties as assigned to support overall clinic operations.

Qualifications: QUALIFICATIONS:

• High school diploma or equivalent.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer skills.
• Ability to operate office equipment, including printers and copiers.
• Typing skills sufficient for accurate and efficient work.

JOB REQUIREMENTS / EXPECTATIONS:

• Ability to sit or stand for extended periods and lift up to 15 lbs.
• Strong organizational, multitasking, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Handle confidential information with discretion.
• Maintain accuracy and attention to detail in administrative tasks.
• Follow office procedures and documentation standards.
• Present a professional appearance and courteous demeanor.
• Adapt to changing priorities, including providing coverage at other locations, working extended hours, and some Saturdays as needed.
• Performance evaluated based on consistency in supporting smooth office operations.

CORE VALUES:

All employees must be willing to live our company's core values.

• Integrity– Exhibiting the highest moral, ethical and legal standards. Doing the right thing– even when no one else is looking.
• Teamwork– Putting team success over personal success. Actively valuing the strengths and talents of others.
• Trust/Respect–Seeing and believing in the good intentions of others. Interacting with others in a way that makes them feel valued. Listening without judging. Offering understanding and acceptance.
• Care/Compassion– Demonstrating unconditional kindness, concern and empathy. Exhibiting genuine concern for others.
• Ownership/Accountability–Taking personal responsibility for one’s work, actions and feelings. Accepting responsibility for and learning from mistakes.