Client Services & Office Coordinator

Hankin & Pack, PLLC; Raleigh (NC); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k) with company match

Paid Time Off

Job summary

Hankin & Pack PLLC in Raleigh, NC is seeking a full-time Client Services & Office Coordinator to join our growing real estate law practice. You will greet clients, handle front desk duties, answer phones, and support attorneys with administrative tasks.

The ideal candidate has 1-2 years of customer service experience, strong interpersonal skills, and the ability to multitask in a fast-paced environment. This in-office role offers competitive pay, benefits, and career growth opportunities.

Qualifications

• Previous receptionist or front desk experience preferred but not required.
• Excellent communication and customer service skills.
• Strong attention to detail and organizational abilities.
• Ability to multitask in a fast-paced office environment.
• Professional and courteous in interactions with clients.

Responsibilities

• Greet and assist clients and visitors in a friendly, professional manner.
• Answer phones, log inquiries, and route calls to the appropriate team.
• Manage front desk duties, including lobby upkeep and supplies.
• Prepare loan packages and scan/organize documents for lenders.
• Track calendars, confirm funding approvals, and update statuses.
• Coordinate with accounting on satellite office checks and deposits.
• Maintain office, kitchen, and conference room inventory.
• Support management with various administrative projects.
• Coordinate with building management and vendors as needed.

Skills

Customer service

Interpersonal skills

Multitasking

Highly organized

Communication skills

Job description

Location: Raleigh, NC

Job Id:126

# of Openings:1

Join a Fast-Paced, Growing Residential Real Estate Law Firm!

Job Type: Full-Time, In-Office

Hankin & Pack PLLC is a dynamic, entrepreneurial firm recognized by clients as one of the region's leading real estate law practices. We're a collaborative, forward-thinking team fueled by a shared passion for excellence-and we're growing.

We are currently seeking a full-timeClient Services & Office Coordinatorto join our Raleigh, NC office. You will assist in handling front desk duties, welcoming clients to our office, and answering phones. The ideal candidate will have 1-2 years of prior customer service experience, be committed to providing excellent client experience, possess strong interpersonal skills and be able to switch quickly between multiple tasks.

What You'll Do:

Reception & Client Service

• Maintain a clean, welcoming lobby area, including keeping the coffee bar and refrigerator organized and fully stocked.
• Ensure closing rooms remain clean, organized, and ready for use.
• Greet, check in, and assist all clients and visitors upon arrival.
• Collect, log, deposit, and schedule Earnest Money Deposits (EMD) dropped off at the office.
• Answer incoming calls on the Satellite Officeline, as well as rollover calls from the Charlotte office.
• Monitor and assign emails and voicemails in Front; respond when appropriate.

Administrative Support

• Print and prepare loan packages for attorneys.
• Scan and prepare completed loan packages for submission to lenders.
• Track and update calendars, monitor loan package needs, confirm funding approvals, and maintain related status updates.
• Deposit and record any EMD or Clear-to-Close (CTC) documents received at closing.
• Maintain inventory of office, kitchen, and conference room supplies; restock as needed.
• Process incoming mail and distribute as necessary.Review returned checks, determine cause, and notify the Closer and Escrow Accounting with details.
• Coordinate with Accounting to print and mail Satellite Officechecks.
• Review recorded Deeds to ensure proper completion and confirmation.
• Assist with management and administrative projects as assigned.

Office Management

• Coordinate with Building Management and Security regarding property issues, including suite repairs, temperature control, access cards, fitness room access, and conference center reservations.
• Serve as liaison for office vendors, such as the copier service company.

What You'll Need:

• Previous experience as receptionist is preferred but not required
• Knowledge of the real estate industry is helpful
• Exceptional communication and customer service skills
• Strong attention to detail
• Dependable
• Technologically savvy
• Skilled muti-tasker
• Highly organized

What We Offer:

• Competitive base salary based on experience
• Eligible for annual bonuses based on performance
• Full Medical, dental, and vision insurance coverage for employee
• Disability and life insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Excellent training and mentorship program
• Collaborative and family-oriented culture

Hankin & Pack Core Values

Consistency - Deliver the same high standard on every deal by following firm policies and client expectations.

Communication - Be helpful, precise, and cheerful. Proactively bring solutions.

Enjoy the Journey - Bring positivity and lift up those around you, even when challenges arise.

Productivity - Be efficient to create space for innovation and growth.

Accountability - Own your work and be proud of your contributions.

Servant Mentality - Deliver respectful, people-first service in every interaction.

Teachability - Stay humble and open to learning new approaches.

Tenacity - Be resilient, work hard, and stick with it until the job is done.

We believe our firm is only as strong as the people who power it. If you're ready to kickstart your career, grow your skills, and join a team that values and rewards you-