Client Services Mgr (Spokane)

Alpha Supported Living Services; Everett (WA); On-site; USD 65,000 - 100,000; Full time

Job summary

Alpha Supported Living Services in Everett, WA seeks a Client Services Manager to oversee and coordinate the delivery of supports for program participants, ensuring plans are implemented, IISP’s are developed annually, and semiannual reviews are completed.

You will work with program supervisors and guardians, supervise staff performance, maintain monthly staffing and timecard compliance, and ensure compliance with legal and regulatory guidelines while promoting safe, high‑quality living

Qualifications

• Experience supervising disability services staff.
• Ability to coordinate program supports and staffing.
• Knowledge of DDA, WAC, RCW policies.

Responsibilities

• Coordinate provision of support to program participants to meet needs.
• Ensure Person Centered Plans and IISP are conducted and reviewed as required.
• Prepare hours and mileage data for economies of scale meetings.
• Manage monthly staffing schedules and timecard compliance.
• Attend ISP meetings; update plans reflecting client needs.
• Supervise assigned staff and conduct annual reviews.
• Maintain compliant, safe homes and coordinate with guardians.

Skills

Staff supervision

Timecard compliance

Regulatory compliance

Staff scheduling

Family/guardian communication

Performance management

Meeting facilitation

Job description

• Manage, oversee and coordinate the provision of support to program participants in order to meet their needs
• Work with the Program Supervisors to ensure the Person Centered Plans are conducted as required, IISP’s are developed annually, and reviews are written every six months
• Collaborate with staff to prepare hour and mileage information for the Economies of Scale meetings
• Manage and review the staffing schedules to ensure that they are posted on a monthly basis, revised as needed and maintained on file, ensuring that staffing hours are within established guidelines
• Attend DDA ISP and agency IISP meetings; update plans to reflect clients’ support needs Complete all assessments, forms, notebooks, and consents prior to new clients begin receiving services
• Update consents annually or as required
• Review and verify that all client leases are negotiated and signed prior to moving and updated as required
• Perform on-call and emergency contact duties as required or assigned
• Work closely with guardians and family members, providing information and referral as necessary
• Provide personnel supervision to assigned staff
• Complete annual reviews in accordance with agency policy
• Ensure time card compliance of all assigned employees
• Provide and assist with performance management on an as needed basis
• Conduct regular meetings with supervisory staff
• Identify and provide skill development as indicated or required
• Ensure all staff attend scheduled agency trainings
• Ensure compliance with legal, contractual and regulatory guidelines
• Maintain homes in a safe, healthful and attractive manner; verify homes conform to all applicable laws and codes
• Provide quality assurance oversight with regard to meeting WAC, RCW, and DDA policy requirements; including requirements pertaining to the homes and vehicles
• Review all Incident Reports after follow-up is provided by the Program Supervisor; notate additional follow-up as necessary and ensure that proper notification is made to applicable parties, including the guardian.
• Develop professional relationships and maintain communication with outside professionals, including DDA Case Management, job coaches, landlords, property managers and other vendors.
• Assist with, and facilitate, agency communications regarding program initiatives and projects
• Policy & Procedures 3.101 c Job Description—Client Services Manager Revised 1/5/16 Page 3 of 4 This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change, e.g., emergencies, changes in personnel, work load, rush jobs, special projects, technological developments, etc. The purpose of this job description is to aide in ADA compliance and is not a contract for employment.
• Participate in assigned staff meetings and attend other meetings and seminars; Complete individual training requirements annually
• Create and maintain participant and employee information system records and compile reports from the database(s)
• Performs other duties as needed or assigned on a daily basis

Job Details

Description

Essential Functions

• Manage, oversee and coordinate the provision of support to program participants in order to meet their needs
• Work with the Program Supervisors to ensure the Person Centered Plans are conducted as required, IISP’s are developed annually, and reviews are written every six months
• Collaborate with staff to prepare hour and mileage information for the Economies of Scale meetings
• Manage and review the staffing schedules to ensure that they are posted on a monthly basis, revised as needed and maintained on file, ensuring that staffing hours are within established guidelines
• Attend DDA ISP and agency IISP meetings; update plans to reflect clients’ support needs Complete all assessments, forms, notebooks, and consents prior to new clients begin receiving services
• Update consents annually or as required
• Review and verify that all client leases are negotiated and signed prior to moving and updated as required
• Perform on-call and emergency contact duties as required or assigned
• Work closely with guardians and family members, providing information and referral as necessary

Provide personnel supervision to assigned staff

• Complete annual reviews in accordance with agency policy
• Ensure time card compliance of all assigned employees
• Provide and assist with performance management on an as needed basis
• Conduct regular meetings with supervisory staff
• Identify and provide skill development as indicated or required
• Ensure all staff attend scheduled agency trainings

Ensure compliance with legal, contractual and regulatory guidelines

• Maintain homes in a safe, healthful and attractive manner; verify homes conform to all applicable laws and codes
• Provide quality assurance oversight with regard to meeting WAC, RCW, and DDA policy requirements; including requirements pertaining to the homes and vehicles
• Review all Incident Reports after follow-up is provided by the Program Supervisor; notate additional follow-up as necessary and ensure that proper notification is made to applicable parties, including the guardian.
• Develop professional relationships and maintain communication with outside professionals, including DDA Case Management, job coaches, landlords, property managers and other vendors.
• Assist with, and facilitate, agency communications regarding program initiatives and projects
• Policy & Procedures 3.101 c Job Description—Client Services Manager Revised 1/5/16 Page 3 of 4 This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change, e.g., emergencies, changes in personnel, work load, rush jobs, special projects, technological developments, etc. The purpose of this job description is to aide in ADA compliance and is not a contract for employment.

Participate in assigned staff meetings and attend other meetings and seminars; Complete individual training requirements annually

Create and maintain participant and employee information system records and compile reports from the database(s)

Performs other duties as needed or assigned on a daily basis

Knowledge, Skills, Abilities And Aptitudes

• Ability to motivate, develop, and direct people as they work, identifying the best people for the role or activity
• Ability and willingness to learn and use new software to create workflow efficiencies and centralize data storage or collection
• Able and willing to attend required training classes, agency meetings, seminars or other assigned activities relevant to the agency’s mission
• Basic knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
• Knowledge of human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; psychological research methods; and the assessment and treatment of behavioral and affective disorders.
• Basic to intermediate knowledge of writing participant program plans (PBSP, IISP, etc.); Ability to demonstrate this knowledge and perform needs assessment, interpret written participant information and support plans to determine suitability for agency services
• Basic to intermediate knowledge of DDA guidelines, WAC and RCW requirements, RCS and other relevant policies and the ability to use judgement and discretion to develop and evaluate plans of action
• The ability to communicate information and ideas in writing and orally so others will understand