Client Services Coordinator

Savills North America; Atlanta (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

Savills North America is seeking an organized administrator to support real estate transactions, marketing and documentation for team members up to executive management.

The role involves preparing client materials, coordinating travel and meetings, and maintaining project documents while ensuring accuracy and timely delivery within a dynamic environment.

Qualifications

• HSPD-12 security clearance or ability to obtain within 90 days.
• Bachelor’s Degree preferred or equivalent experience.
• 1–3 years in an office/real estate environment; Georgia license preferred.
• Strong problem solving and analytical capabilities.
• Experience with project management software and MS Office suite.

Responsibilities

• Provide administrative, real estate transaction and documentation support to team members up to exec level.
• Prepare client materials and assist with generation of new business and client relationships.
• Coordinate travel, meetings, and events; manage monthly reports and project docs.
• Maintain quality control on documents and communicate with stakeholders.
• Research ownership entities and office locations for prospects.

Skills

Problem solving

Analytical skills

Project management

Interpersonal skills

Multitasking

Communication

Microsoft Office

PowerPoint

Google Suite

GIS

Education

Bachelor's Degree

Real estate license

HSPD-12 clearance

Tools

Mapping

Microsoft Office

Adobe Acrobat

Job description

Find your place to thrive.

No matter the role you’re in, we all share one purpose: to help people thrive through places and spaces. The DNA ingrained in our business guides us on this mission, shaping the way we behave to deliver the best results. When you join Savills, our ask for you is simple:

Be extraordinary, together.

ABOUT THE ROLE:

Provide administrative, real estate transactions, marketing and documentation support to Team Members up to and including Executive Management; resourceful and able to anticipate the needs of Team Members while working on multiple assignments in a dynamic environment; ability to communicate effectively with executive level individuals internally and externally. Provide support and service to existing clients. Assist with the preparation and presentation of client materials. Provide overall support to the team’s efforts to generate new business and service existing relationships. The position requires HSPD-12 security clearance. Candidates already possessing the clearance are strongly preferred; however, suitable candidates must apply for it within the first 90 days of employment.

KEY RESPONSIBILITIES:

Production Support and Administrative Duties:

• Communicate with team members or clients to keep the project aligned with their goals
• Predict resources/tools needed to reach objectives and manage resources/tools in an effective and efficient manner
• Perform quality control on project documents throughout development to maintain the standards expected
• Communicate with all stakeholders to help manage workload and prioritize multiple deadlines
• Type general correspondence, request for proposals, letters of intent, commission agreements, tour itineraries, etc.
• Assist the assigned team with tasks including but not limited to maintaining monthly reports (task updates and commission), scanning and/or copying of documents, uploading documents into web-based project management system, compilation of documents for RFP’s/RLP’s and other project requirements
• Conduct research (ownership entities, office locations of prospects, etc.)
• Schedule meetings, lunches/dinners, training and special events
• Coordinate travel arrangements, detailed itineraries and special events
• Copy, print and bind presentation and other appropriate project materials
• Other tasks and responsibilities as assigned

QUALIFICATIONS:

• HSPD-12 security clearance or ability and willingness to obtain the clearance within first 90 days of employment
• Bachelor’s Degree preferred and/or equivalent combination of education and experience
• 1-3 years related office, commercial real estate experience and Georgia real estate salesperson license preferred (or willingness to obtain a salesperson license a plus)
• Proven ability to solve problems creatively
• Strong familiarity with project management software tools, methodologies, and best practices
• Experience seeing projects through the full life cycle
• Excellent analytical skills
• Strong interpersonal skills and extremely resourceful
• Extensive experience with Mapping, Microsoft office and XP including PowerPoint, GIS, and Google Suite (Sheets and Docs)
• Ability to interact with clients and peers with a high level of performance and professionalism
• Ability to multi-task and meet deadlines in a challenging environment
• Work well individually and in a collaborative team environment
• Ability to seamlessly and flexibly transition between multiple business activities in an evolving work environment

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.