Client Service Specialist

ameriprise; Scarborough (ME); On-site; USD 60,000 - 65,000; Full time

Job summary

Ameriprise Financial is seeking a Client Service Associate/Manager to support a fast-paced financial planning office.

In this role you will assist financial advisors and staff with daily operations, client onboarding, and coordinating meetings while ensuring compliance and superior client experience.

You will manage documentation, respond to client inquiries, and help plan seminars and events, maintaining accuracy and confidentiality in all client interactions.

Qualifications

• College degree or higher.
• 2+ years of similar experience.
• Ability to study for and pass securities licenses (Series 7, 66) and state licenses.

Responsibilities

• Assist in daily business operations.
• Support financial advisor(s) and associates in managing client workflow.
• Ensure accurate account setup and respond to client questions.
• Coordinate client seminars and events.
• Maintain client files and adhere to regulatory requirements.

Skills

Attention to detail

Organization

Communication

Multi-tasking

Time management

Phone etiquette

Education

College degree or higher

2+ years of experience

Job description

At Ameriprise Financial, we’re not just in the business of helping clients with their financial goals - we also help our advisors and employees reach their true potential by embracing an inclusive and collaborative culture. We celebrate the unique qualities and reward the contributions of our talented, passionate employees. If you’re motivated and want to work for a strong, ethical company that cares about you and your community, take the next step with Ameriprise Financial.

This position is with an Ameriprise Financial Franchise owner.

Job Description

Position Description

Step into an instrumental role. Help conduct the smooth operation of a fast-paced-and friendly-financial planning office. Work as an employee of an independent advisor franchisee with a financial advisory practice of Ameriprise Financial. Assist in daily business operations.

Assist financial advisor(s) and associate financial advisor(s) in managing and organizing office workflow with an emphasis on creating and delivering a unique client experience that defines and differentiates the practice. This position will consistently follow high standards of business and professional ethics and legal and regulatory requirements when dealing with others and/or performing work activities.

This role provides client relationship support through interacting directly with clients to ensure accurate account set up and through acting as a liaison to answer client questions. The role will also perform other practice management tasks relating to client service as needed. Responds to ad hoc requests, coordinates/tracks projects and/or manages business-as-usual projects such as organizing a client seminar.

Responsibilities and Time Allocation

Will change over time to meet the needs of the practice and can include other duties as assigned by the advisor.

Position Functions

50% Business Management

• Work with the corporate office to ensure accurate account setup and resolve issues
• Answer questions and provide readily available information to clients, if requested and as allowable, as it relates to servicing their accounts
• Maintain files and records in accordance with the records retention policy
• Perform other allowable duties as assigned by the financial advisor(s) and associate financial advisor(s)
• Provide insight and recommendations to effectively use key tools (MOD, Go Social, Advisor website, etc.) that help lead to results in practice

50% Client Care

• Maintain client management system
• Call clients or prospects to set up meetings or appointments
• Write notes or letters to clients on personal letterhead of administrative nature only and handle client appreciation
• Attend and participate in client meetings if necessary
• Conduct transaction requests as directed by financial advisor(s) and associate financial advisor(s)
• Coordinate client appreciation events and seminars
• Answer unsolicited calls from prospects to schedule appointments or refer to advisor

Key Traits of a Successful Client Service Associate/Manager :

• Direct attention to detail and organization
• Effective communication with clients and other advisors/staff
• Effective and efficient time management
• Polite and clear phone manner
• Ability to multi-task
• Ability to adhere to rules and regulations as stated and required by advisor, Ameriprise Financial
• Ability to support and provide guidance for compliance within the advisor's practice for advisor use only. Not intended for inspection by, or distribution or quotation to the general public.
• Positive attitude and sincere willingness to constantly learn and grow

Education and Other Designations:

• College degree or higher
• 2+ years of similar experience
• Already have or be able to study for and pass exams for federal and state licenses and registrations for securities, including Series 7, Series 66, and State life, accident and health insurance licenses.

Base Pay Salary

The salary will be $60,000 to $65,000/ year

Full-Time/Part-Time

Full time

Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.

We are committed to fostering an inclusive and accessible recruitment process for individuals with disabilities.