Client Service Manager

Vicar Operating, Inc. dba VCA; United States; On-site; USD 68,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision

Paid time off

401(k)

Pet discounts

CE allowance

Job summary

VCA Animal Care Center of Sonoma County in Rohnert Park, CA seeks a Client Services Manager to lead a busy hospital team with energy and heart. You will manage client relationships, supervise client service and administrative staff, and ensure daily operations run smoothly.

You’ll own scheduling, onboarding, reviews, and staff development; resolve conflicts; oversee office operations, budgeting, and billing; and partner with leadership on marketing and digital presence.

Qualifications

• High school diploma or equivalent.
• 3+ years supervisory experience in a client-facing role.
• 3+ years in finance or accounting.
• Veterinary industry experience a plus; Emergency/specialty veterinary even better.
• Comfortable lifting 40 lbs, sitting and being on your feet, and thriving in a fast pace.
• Schedule: Full-time; weekend availability required.

Responsibilities

• Lead, coach, and develop client service and administrative Associates
• Own scheduling, onboarding, performance reviews, and staff development
• Step in on conflict resolution and client de-escalation; build a strong team culture
• Keep client flow smooth and resolve non-medical concerns quickly
• Manage office operations — supplies, phone systems, basic IT troubleshooting
• Keep records accurate and ensure compliance with safety and hospital protocols
• Oversee budgeting, purchasing, deposits, A/R, and billing
• Partner with leadership on marketing and digital presence

Skills

Supervisory experience

Finance or accounting

Client-facing

Veterinary industry experience

People development

Education

High school diploma or equivalent

Job description

Client Services Manager — VCA Animal Care Center of Sonoma County Rohnert Park, CA

VCA Animal Care Center of Sonoma County is looking for a Client Services Manager who can lead with energy and heart. You'll be the steady hand behind a busy hospital, building real relationships with clients and the team, keeping daily operations sharp, and creating a team culture people actually want to be part of. If you love a fast pace, connect with people easily, and take ownership seriously, this is your next move.

Location: 6470 Redwood Dr, Rohnert Park, CA 94928

What You'll Do

• Lead, coach, and develop client service and administrative Associates
• Own scheduling, onboarding, performance reviews, and staff development
• Step in on conflict resolution and client de-escalation; build a strong team culture
• Keep client flow smooth and resolve non-medical concerns quickly
• Manage office operations — supplies, phone systems, basic IT troubleshooting
• Keep records accurate and ensure compliance with safety and hospital protocols
• Oversee budgeting, purchasing, deposits, A/R, and billing
• Partner with leadership on marketing and digital presence

What You Bring

• High school diploma or equivalent
• 3+ years supervisory experience in a client-facing role
• 3+ years in finance or accounting
• Veterinary industry experience a plus, Emergency/specialty veterinary even better
• Comfortable lifting 40 lbs, sitting and being on your feet, and thriving in a fast pace
• Schedule: Full-time; weekend availability required
• Compensation: $68,000–$75,000 base, negotiable based on experience, education, and credentials

Benefits:

• VCA offers a comprehensive benefits package to support the health, well-being, and professional development of its associates.
• Mental Health: Access to the Lyra mental health platform, including up to 12 therapy sessions per year, guided self-care, and meditation resources.
• Full Healthcare: Comprehensive medical, dental, and vision insurance with HSA/FSA options, as well as fertility benefits.
• Paid Time Off: Paid vacation, sick, parental, and bereavement leave.
• Financial Support: 100% employer-paid short-term and
• Protection: Access to the Better Together Fund for crisis support in qualifying situations.
• Perks: Rabies prophylaxis vaccine and titer testing.
• Education: Continuing Education (CE) allowance for veterinarians and credentialed veterinary technicians, along with access to WOOF University®, which includes RACE-approved courses.
• Latest Tech & Innovation: Opportunities to work with the latest technology and programs that encourage innovation and creativity, such as VCA Next.
• Sponsorships: Penn Foster and VTNE test prep sponsorships, as well as VTNE prep courses.
• Discounts: Discounted Low-Stress Handling, Fear Free, and AAFP Cat-Friendly certifications, along with VETGirl and VIN subscriptions.
• Freebies: Free NAVTA membership and a free subscription to Plumb’s.
• Programs: Leadership development and mentorship programs.
• Retirement: 401(k) retirement savings plan with increasing employer contribution.
• Full Coverage: 100% employer-paid professional liability coverage and life insurance coverage equal to one year’s salary.
• Pet Care Perks: Generous pet care discounts and VIP programs.
• Advisory Services: Student loan advisory services, tools, and resources.
• Legal Resources: Access to legal resources for common legal services.
• Transfer Opportunities: Nationwide hospital transfer opportunities.

Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development).

We are proud to be an Equal Opportunity Employer - Veterans / Disabled.

For a complete EEO statement please see our career page at vcacareers.com.

A leader in veterinary care, VCA Animal Hospitals is committed to taking care of the future of veterinary medicine. We are a family of hometown animal hospitals determined to positively impact pets, people and our communities. From primary care to emergency, urgent and specialty care, VCA delivers world-class medicine and hometown care to more than four million pets each year. We invest in cutting-edge tools, training and technology that enable Associates across our national network of hospitals to lead the industry today and into tomorrow. Among our talented 35,000 Associates are nearly 7,000 veterinarians – including 500 who are board-certified specialists – nearly 4,000 credentialed technicians and over 10,000 veterinary assistants – all dedicated to giving pets the very best in medical care. The future of veterinary medicine is in our hands. Join us.