Client Service I Representative- Reception/ Office Services

Canon U.S.A., Inc.; New York (NY); On-site; USD 23,694 - 32,194; Full time

Job summary

Canon U.S.A., Inc. is seeking a Client Service I Representative – Reception/Office Services for their New York site. You will perform front desk duties, greet visitors, answer calls, schedule rooms, and manage data entry to support customer-facing operations.

The role emphasizes prompt service, coordination with management and clients, and flexibility to cover multiple site functions such as copy/print, mail, and shipping as needed. This is a full-time, on-site position in New York.

Qualifications

• HS Diploma, GED, or equivalent experience required.
• Basic computer skills/technical knowledge.
• Ability to multitask and prioritize in order to meet deadlines.
• Good customer service and communication skills.

Responsibilities

• Greet visitors and answer phones at the front desk, schedule conference rooms and enter data into computer systems.
• Respond to customer needs and requests, accept deliveries and coordinate food/beverages for meetings.
• May also handle copy/binding, copier maintenance and related office services.

Skills

Customer service

Communication

Multitasking

Data entry

Education

HS Diploma or GED

Job description

Client Service I Representative – Reception/Office Services

Location: US-NY-New York

Company: Canon U.S.A., Inc.

About the Role

Responsible for prompt delivery of various on‑site work assignments, providing customer service and ultimately, customer satisfaction.

Your Impact

• Promptly inform supervisor of potential problems or customer concerns.
• Promptly review and respond to management and client requests via emails, phone calls, text messages and verbal.
• Strong focus on providing good customer service.
• Contribute to the creation of the Site Procedure Guide to ensure all account processes are properly recorded.
• Responsibilities may include Copy/Print Production/Copy Center, Copier Maintenance, Mail/Courier Services, Reception/Office Services, Shipping/Receiving, Inventory Services, Warehouse, File Room/Records File Services based on assigned location.
• Attend cross‑functional trainings to ensure ability to provide coverage when short‑staffed.
• Site responsibility and location of coverage may change based on client and/or division needs.

Reception/Office Services

• Perform general front office reception duties such as greeting visitors, answering phone calls, taking messages, scheduling conference rooms, entering data into computer.
• Respond to customer needs and requests, accept deliveries and set up food and beverages for meetings.
• May also be responsible for copy/binding/copier maintenance.

About You: Skills & Expertise

Customer‑facing role requires compliance with customer policies and protocols, which may include COVID‑19 vaccination and other measures relating to COVID‑19.

In accordance with applicable law, we are providing the anticipated rate for this role: $17.20 - $23.37 hourly.

• HS Diploma, GED, or equivalent experience required, plus less than one year of related experience.
• Basic computer skills/technical knowledge.
• Ability to multitask and prioritize in order to meet deadlines.
• Good customer service and communication skills.
• Ability to work with minimal supervision.
• Ability to work overtime as needed.
• Required to take all necessary steps to obtain security and/or other clearances required by customers to enter the customers' premises.
• May require driving between multiple client locations; may also require a personal vehicle (valid driver's license and acceptable driving record necessary).
• Ability to lift up to 50 lbs.
• Ability to spend extended periods of time standing, bending, walking, reaching, and pulling while performing duties.

Workstyle Description

Full-Time On Site – This position requires full-time presence at your assigned office(s)/worksite(s)/territory on your scheduled work days.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

In addition, you must be legally authorized to work in the United States. The Company will not pursue or support visa sponsorship. All applicants must reside in the United States at the time of hire.