Client Service Coordinator

A Caring Doctor (Texas), P.C.; Texas; On-site; USD 21,201 - 27,097; Part time

Benefits offered by this job

Comprehensive Medical, Dental, and Vision Insurance

Generous Retirement Plans

Paid Time Off and Holidays

Job summary

VCA Inc. is looking for a Client Service Coordinator to drive client and pet flow through the hospital. In this role, you'll maximize service productivity while providing excellent client care and fostering a friendly atmosphere. Key responsibilities include managing client interactions, educating about services, and ensuring efficient operations.

The ideal candidate will have strong communication skills, a high school diploma, and at least one year of customer service experience. Competitive hourly wages and comprehensive benefits are offered.

Qualifications

• Must have at least 1 year of related customer-service experience.
• Comfortable using Microsoft Office applications.
• Ability to multi-task and handle stressful situations.

Responsibilities

• Maximize client flow and ensure superior service.
• Educate clients about veterinary services and wellness plans.
• Assist clients with information and documentation.

Skills

Customer Focus

Communication Skills

Client Service Skills

Organizational Ability

Problem Solving

Education

High School Diploma or equivalent

Tools

Microsoft Word

Excel

Access

Outlook

Job description

Client Service Coordinator

The Client Service Coordinator (CSC) drives the flow of clients and pets through the hospital, maximizes the productivity of the veterinary medical team, ensures good communication with associates and clients, and coordinates the care of clients and pets in a happy, welcoming, friendly, and efficient manner, influencing clients to return and refer their friends and families.

Responsibilities and Tasks

• Live and exemplify the Five Principles of Mars, Inc. within self and team.
• Actively recruit new clients by promoting hospital services and route the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team.
• Maximize the number of pets seen by the hospital team through a productive and efficiently run hospital to support the needs of our wellness plan clients.
• Provide professional, efficient, and exceptional service at all times, including encouraging hospital visits, welcoming clients and pets, ensuring that they are comfortable, and educating them about their pet's health.
• Educate clients about Optimum Wellness Plans, preventative care, pet health needs and hospital services.
• Assist incoming clients by completing the required documentation, entering all pet information and history in the computer, utilizing proper collars and tags for identification, and ensuring prompt service.
• Assist outgoing clients by providing all necessary instructions, information and invoices, dispensing prescription items per the veterinarian's instructions, selling retail products and scheduling future appointments.
• Manage finances by maintaining accurate balances and utilizing proper opening and closing procedures.
• Conduct administrative functions as necessary.
• Perform additional duties as assigned.

The Five Principles

• Quality – The consumer is our boss, quality is our work, and value for money is our goal.
• Responsibility – As individuals, we demand total responsibility from ourselves; as associates, we support the responsibility of others.
• Mutuality – A mutual benefit is a shared benefit; a shared benefit will endure.
• Efficiency – We use resources to the full, waste nothing and do only what we can do best.
• Freedom – We need freedom to shape our future; we need profit to remain free.

Hiring Qualifications – Competencies

• Leadership: Customer Focus, Peer Relationships, Integrity & Trust, Action Oriented, Listening.
• Functional: Preventative Care and OWP.
• Communication: Verbal, Written, and Interpersonal Skills.
• Client Service: Client Service Skills, Priority Setting, Time Management.
• Capabilities and Experience (Can Do): Ability to multi-task, rapid accurate shift of attention, strong communication skills, organizational ability, problem solving, and intellectual and mathematical ability.
• Computer Skills: Comfortably uses Microsoft Word, Excel, Access, Outlook, and specialized software.

Hiring Qualifications – Attitudes

• Initiative: Shows willingness and aptitude to use own discretion in finding solutions.
• Integrity: Firmly adheres to the values and ethics of Banfield Pet Hospitals.
• Cooperativeness: Willing to work with others, collaborating and compromising where necessary.
• Flexibility: Is open to changing situations and opportunities and is willing to perform all tasks assigned.
• Independence: Able and willing to perform tasks and duties without supervision.
• Tolerance for Stress / Resiliency: Maintains a positive outlook, rebounds quickly from frustrations, and maintains composure while dealing with stressful situations.

Special Working Conditions

Ability to work at a computer for long periods of time, confident around pets (dogs, cats, birds, reptiles, etc.). May require more than 40 hours per week, including weekends and evenings. Must have sufficient ambulatory skills to perform duties while at the hospital. Requires good hand‑eye coordination, arm‑hand‑finger dexterity, visual acuity, and the ability to lift, carry, or move up to 50 pounds. Exposure to various pets that may bite or scratch, and on occasion, exposure to anesthesia, radiation, biological hazards, and medication/controlled substances.

Experience, Education & Training

High School Diploma or equivalent preferred. Must be at least 18 years old to perform duties involving radiography (x‑ray) and exposure to radioactive substances. One year of related customer‑service experience required. Veterinary technician, human healthcare, pharmaceutical, or medical background with medical terminology training is preferred.

Pay

Hourly rate: $15.39 – $19.67. The specific rate is determined based on the candidate's experience, skill level, and education, and may vary depending on location or applicable minimum wage laws.

Benefits

• Comprehensive Medical, Dental, and Vision Insurance.
• Generous Retirement Plans (401(k) and Roth) with company match.
• Best‑in‑Class Student Debt Relief Program (for Full‑Time DVMs).
• Paid Time Off and Holidays.
• Top‑Tier Mental Health and Wellbeing Resources, including free coaching and counseling sessions.
• Associate Life Insurance (company‑paid) & Supplemental Life Insurance.
• Company‑Paid Short‑ and Long‑Term Disability.
• Flexible Spending Accounts (FSA).
• Health Savings Account (HSA).
• Paid Parental Leave for both birth and adoption.
• Continuing Education Allowance (for Eligible Positions).
• Back‑Up Child and Elder Care & Family Support Resources.
• Fertility and Family Building Support.
• Digital Exercise Therapy program.
• Voluntary Protection Benefits (coverage for fires, critical illness, and accidents).
• Legal Plan with coverage for a wide range of legal needs.
• Identity Protection.
• Commuter Benefits.
• Three Free Optimum Wellness Plans for Pets.
• Exclusive Discounts on products and services.

Equal Employment Opportunity Statement

We are a drug‑free, smoke‑free, equal opportunity employer. Banfield Pet Hospital strongly supports and values the uniqueness of all individuals and promotes a work environment where diversity is embraced. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity and expression, age, genetic information, status as a protected veteran, or status as a qualified individual with a disability. Banfield Pet Hospital complies with all applicable federal, state and local laws governing nondiscrimination in employment in every Banfield location.