Client Service Coordinator

A Caring Doctor, P.C.; Bellevue (WA); On-site; USD 24,383 - 31,161; Full time

Benefits offered by this job

Comprehensive Medical, Dental, and Vision Insurance

401(k) with company match

Paid Time Off and Holidays

Continuing Education Allowance

Exclusive Discounts on products and services

Job summary

VCA Inc. is seeking a Client Service Coordinator in Bellevue, WA. This role is crucial for driving the flow of clients and pets through the hospital, ensuring excellent communication and care. Responsibilities include welcoming clients, managing documentation, educating on wellness plans, and maximizing the efficiency of the veterinary team.

The ideal candidate will possess a high school diploma and relevant customer service experience, demonstrating excellent communication skills and organization. A medical background will be advantageous.

This position offers comprehensive benefits, including medical insurance, retirement plans, and paid time off.

Qualifications

• One year related experience required with customer service preferred.
• Must be at least 18 years old to perform duties involving radiography and exposure to radioactive substances.
• Medical background with medical terminology training is preferred.

Responsibilities

• Drive flow of clients and pets through the hospital.
• Educate clients about Optimum Wellness Plans and preventative care.
• Provide professional service at all times, ensuring comfort and care.

Skills

Customer service

Communication

Organization

Education

High School Diploma or equivalent

Job description

Summary

Client Service Coordinator (CSC) drives the flow of clients and pets through the hospital, maximizes the productivity of the veterinary medical team, ensures good communication with associates and clients, and coordinates the care of clients and pets in a happy, welcoming, friendly and efficient manner, influencing clients to return and refer their friends and families.

Responsibilities

• Live and exemplify the Five Principles of Mars, Inc. within self and team.
• Actively recruit new clients by promoting hospital services and route the flow of clients and pets to ensure superior client care and maximum productivity of the veterinary medical team.
• Maximize the number of pets seen by the hospital team through a productive and efficiently run hospital to support the needs of our wellness plan clients.
• Provide professional, efficient and exceptional service at all times—welcoming clients and pets, ensuring they are comfortable in the hospital, and educating them about their pets’ health.
• Educate clients about Optimum Wellness Plans, preventative care, pet health needs and hospital services.
• Assist incoming clients by completing required documentation, entering all pet information and history in the computer, utilizing proper collars and tags for identification, and ensuring prompt service.
• Assist outgoing clients by providing all necessary instructions, information and invoices, dispensing prescription items per the veterinarian’s instructions, selling retail products, and scheduling future appointments.
• Manage the finances by maintaining accurate balances and utilizing proper opening and closing procedures.
• Conduct administrative functions as necessary.
• Other job duties as assigned.

Working Conditions

• Ability to work at a computer for long periods of time.
• Ability to be confident around pets (dogs, cats, birds, reptiles, etc.).
• Client needs and work volume may often require more than 40 hours per week; this position requires special hours including working weekends and evenings.
• Associate is routinely exposed to a variety of pets that may bite or scratch, and on occasion, exposed to anesthesia, radiation, biological hazards and medication/controlled substances.

Qualifications / Education

• High School Diploma or equivalent preferred.
• Must be at least 18 years old to perform duties involving radiography (x‑ray) and exposure to radioactive substances.
• One year related experience required with customer service preferred.
• Medical background (veterinary technician, human healthcare, pharmaceutical, etc.) with medical terminology training is preferred.

Compensation

The pay range for this role is $17.70 - $22.62 hourly, depending on experience, skill level and education.

Benefits Overview

• Comprehensive Medical, Dental, and Vision Insurance.
• Retirement Plans (401(k) and Roth) with company match.
• Student Debt Relief Program for Full‑Time DVMs.
• Paid Time Off and Holidays.
• Mental Health and Wellbeing Resources.
• Associate Life Insurance (company‑paid) and supplemental options.
• Company‑Paid Short‑ and Long‑Term Disability.
• Flexible Spending Accounts and Health Savings Account.
• Paid Parental Leave for birth and adoption.
• Continuing Education Allowance for eligible positions.
• Back‑Up Child and Elder Care & Family Support Resources.
• Fertility and Family Building Support.
• Digital Exercise Therapy program.
• Voluntary Protection Benefits.
• Legal Plan.
• Identity Protection.
• Commuter Benefits.
• Three Free Optimum Wellness Plans for pets.
• Exclusive Discounts on products and services.

About Banfield

Banfield is a community of caring people marked by a diversity of thought, background and approach. Together, we’re bonded by a commitment to our purpose: A BETTER WORLD FOR PETS.