Client Service Associate

Wealth Enhancement Group; Los Angeles (CA); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401k with company match

Paid time off: 18 days + 25 days after

HSA & FSA

Job summary

Wealth Enhancement Group in Los Angeles is seeking a Client Service Associate to support clients and advisors. The role covers onboarding, client relationship management, and office operations in a hybrid setup.

You will manage scheduling, documentation, and CRM tasks while coordinating with brokers, custodians, and internal teams to ensure accurate, timely service. The position offers a base salary in the range and growth opportunities.

Qualifications

• Bachelor's degree (or equivalent) in business, finance, or a related field.
• Minimum of 3 years in financial services.
• Experience with Salesforce and Workday preferred; strong MS Office skills.

Responsibilities

• Office Support: schedule meetings, manage mail, order materials and coordinate printer maintenance.
• New Client Onboarding: complete paperwork, follow up on funds transfers, maintain Salesforce CRM, resolve issues with brokers/dealers.
• Client Relationship Management: communicate client needs, prepare account transactions, process requests and collaborate with tax/legal counsel.

Skills

Communication

Deadline oriented

Relationship building

AI/digital tools

Education

Bachelor's degree (or equivalent)

Tools

Salesforce

Workday

Microsoft Office

Fidelity Wealthscape

Pershing

Job description

About Wealth Enhancement

Wealth Enhancement is an independent wealth management firm with an endless passion for enriching the lives of our clients. We continually seek to perfect our craft of personalized financial planning with our team-based Roundtable and UniFi processes that go far beyond the standard approach. We proudly provide unique financial plans and investment management services to over 90,000 households from our over 175 offices - and growing - nationwide.

Since 1997, Wealth Enhancement has tirelessly raised the standard of wealth management with specialized knowledge and more attentive service that helps every client craft their future. For more information, please visit www.wealthenhancement.com.

Our Los Angeles, California office has an exciting opportunity for a Client Service Associate! In this role, you will serve as a trusted partner to clients and advisors, providing expert support and coordination across all client service and operational activities. The position offers the opportunity to deliver an exceptional client experience, build lasting relationships, and contribute to the success of our growing financial advisory practice.

This is a Hybrid (3 days in office) position supporting a high-growth team.

In the spirit of pay transparency, we are excited to share the base salary range for this position is $65,000.00 to $85,000.00, exclusive of bonuses and benefits. We encourage you to apply and provide us with your compensation expectations when you do. We're big on open conversations, so, let's have one.

Primary Job Functions

Office Support

• Schedule meetings with clients and product vendors or sponsors
• Manage and distribute mail, including coordinating overnight deliveries
• Order office marketing materials and printer supplies, and coordinate printer maintenance with vendors and technology staff

New Client Onboarding

• Ensure accurate completion and setup of prospect and new client paperwork
• Follow up on funds transfers from surrendering companies
• Maintain the Salesforce CRM database
• Research and resolve issues with the broker/dealer, Wealth Enhancement Group operations team, or vendors
• Record incoming assets in the appropriate blotting tool

Client Relationship Management

• Communicate with clients to understand their personal and financial needs
• Prepare account transactions, trades, deposits, withdrawals, and required minimum distributions (RMDs)
• Address client requests directly or elevate to advisors as needed, including processing death claims
• Collaborate with clients’ tax or legal counsel to address concerns

Client Review Preparation and Follow-Up

• Gather client data and prepare materials for meetings and reviews
• Conduct tax research (including 1099s) as needed
• Complete follow-up actions for clients after meetings

Industry and Company Knowledge

• Apply knowledge of WEG’s suitability guidelines, operational processes, and sales model
• Demonstrate understanding of financial products, terminology, and practices
• Maintain working proficiency with annuities, mutual funds, separately managed accounts, fixed income, stocks, options, alternative investments, hedge funds, and charitable giving practices
• Attend client services and company educational events, as well as vendor presentations

Team and Corporate Support

• Support advisor team operations to streamline processes
• Complete operational projects that support enhancements and changes
• Communicate process and sales updates to the team
• Participate in WEG-offered sessions such as Micro Monday, ATO Answers, Client Service Community, and RoundTable LIVE
• Manage vendors to established service level agreements

Improve Service Quality by using Ai and digital tools

• Use approved AI and digital tools to simplify work, improve service quality, and increase efficiency, while validating outputs for accuracy, privacy, and business alignment.
• Identify and elevate inaccurate information and knowledge gaps, or issues related to digital tools

Projects

• Support special projects as assigned
• All other duties as assigned.

Education/Qualifications

• Bachelor's degree (or equivalent experience) in business, finance, or a related field
• Minimum of 3 years in financial services
• Experience working with custodians such as Pershing, Fidelity Wealthscape and/or Charles Schwab is strongly preferred
• Excellent oral and written communication skills
• Ability to work with deadlines, adapt under pressure, and prioritize tasks
• Ability to train new employees as needed
• Experience with Salesforce strongly preferred
• Experience with Workday preferred
• Proficiency in Microsoft Office Suite and Salesforce
• Demonstrated industry, product, and company knowledge
• Strong relationship-building skills with internal and external clients
• Ability to develop client trust and maintain positive relationships
• Demonstrated collaboration and commitment across organizational initiatives
• Proficient at using AI and digital tools

Comprehensive Benefits Offerings

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. You may be eligible to participate in the following benefits & development opportunities:

• Training and professional development
• Medical, dental and vision coverage (Available to full-time employees and their families)
• Health Savings Account (HSA) with employer contribution and Flexible Spending Accounts (FSA) for medical, dependent, and transit expenses
• Life and AD&D insurance – employer paid and voluntary options
• Short-term and long-term disability, workers compensation – employer paid
• 401k with match and profit sharing
• Wellness programs and resources
• Voluntary benefits, including pet insurance
• 18 days of paid time off (PTO), accrued annually (25 PTO days after 4 years of service)
• 12 paid holidays each year (10 pre-determined and 2 floating days)
• Paid parental leave and paid caregiver leave (Caregiver leave available after 6 months of tenure)
• Reimbursement for tuition, licensing, and other credentials (Available after meeting service requirements)

Should you need reasonable accommodation when completing the application form or during the selection process, contact the Human Resources Department at 763-417-1700

Information provided on this application will be kept confidential and only be shared with those involved in the selection process. Equal Opportunity Employer, including disabled and veterans. This organization participates in E-Verify.

OSHA Requirements: This position requires the ability to stand or sit for long periods of time, file documents in high or low cabinets, to use the telephone and to use the computer systems.

Wealth Enhancement may use artificial intelligence (AI) tools to assist in the initial screening of resumes. All AI-supported evaluations are reviewed by our recruitment team to ensure accuracy and fairness. We are committed to equal opportunity in employment and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. Your personal information is handled in accordance with applicable data protection laws.