Client Service Associate

Jobtailor

Houston (TX)

On-site

USD 65,000 - 95,000

Full time

14 days+

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Job summary

Jobtailor is seeking a skilled client services professional to support financial advisors in Houston. This role focuses on preparing financial plans, conducting investment research, and handling client meetings with precision.

The candidate will manage new business paperwork, coordinate marketing events, and provide essential administrative support to ensure smooth client service and regulatory compliance.

Qualifications

Bachelor's degree or equivalent required.
3-5 years relevant experience required.
Series 7, S63/S66, S65/S66 licenses or ability to obtain within 150 days.
Life, Accident, and Health licenses or ability to obtain within 150 days.
Strong client service, math and analytical skills.

Responsibilities

Assist advisor in servicing clients including preparing financial plans and conducting investment research.
Prepare and summarize client meetings, schedule meetings, and enter data into the contact manager.
Prepare new business paperwork, obtain signatures, and track insurance applications.
Coordinate marketing events and ensure compliance documentation.
Provide general administrative duties and support for closes and client files.

Education

Bachelor's degree or equivalent

Series 7 Certification

State Securities Agent Registration (S63 or S66)

State IAR Registration (S65 or S66)

Life, Accident, and Health Licenses

Variable Contracts

Tools

Contact Manager

Expense Management Software

Client File Management

Job description

Assist advisor in servicing clients including preparing financial plans, conducting investment research and completing trades and transactions.
Prepare and summarize client meetings by scheduling and confirming meetings, enter data into contact manager, build the agenda and summary of meetings, escort clients to advisor and provide vital follow-up.
Prepare and ensure new business paperwork successfully submitted which includes preparing forms, obtain appropriate signatures, prepare documentation to send to home office, track new insurance applications and coordinate rollovers.
Prepare for and coordinate marketing events which includes crafting marketing compliance documentation and managing event marketing reimbursement.
Provide general administrative duties such as answering the advisors phone, processing expense management reports, prepare routine client correspondence, support for closes, set up of client files, copy and new business correspondence and alerts.

Requirements

Bachelors degree or equivalent
3 - 5 years Relevant Experience Required
Series 7 or ability to obtain within 150 days
State securities agent registration (S63 or S66) or ability to obtain within 150 days
State IAR registration (S65 or S66) or ability to obtain within 150 days
Life, Accident, and Health licenses & Variable Contracts or ability to obtain within 150 days
Experience working in a client service environment.
Detail orientated, strong math, and analytical skills.
Good organization and time management skills.
Able to manage multiple priorities and prioritizes effectively.
Able to independently work with minimal supervision.
Able to communicate with all levels within the organization.
Process oriented and can work with a team.
Strong computer and software skills.

Core Competencies

Demonstrates expertise in client servicing, financial planning, and investment research, with strong organizational and analytical skills. Proficient in managing multiple priorities and ensuring compliance with regulatory requirements.

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