Client Service Associate

Cary Street Partners Financial; Fredericksburg (VA); On-site; USD 55,000 - 65,000; Full time

Job summary

Cary Street Partners Financial in Fredericksburg, VA is seeking a Client Service Associate to support the Wealth Management Group. The role focuses on client account maintenance, new account setup, and operational support for Financial Advisors.

Strong organizational and interpersonal skills are essential for effective interaction with clients, employees, and vendors. This on-site position requires attention to detail, proactive task prioritization, and adherence to compliance standards.

Qualifications

• Experience in a similar role within the financial services industry preferred.
• Experience with custodial and client relationship management systems preferred.
• Series 7 and 66 licenses preferred, or ability to obtain upon hire.

Responsibilities

• Provides a consistently positive client experience through excellent service and execution in maintaining client accounts and responding to requests.
• Maintains client files and profiles in the contact management system and ensures accuracy of documentation.
• Evaluates account documentation and client instructions to identify discrepancies or compliance concerns.
• Communicates directly with custodians and clearing firms on routine client matters.
• Collaborates with Financial Advisors to prepare correspondence, client proposals, and presentations.
• Supports office operations including answering calls, mail, ordering supplies, and maintaining equipment.
• Travel may be required for training and CSA-specific events.
• Maintains regular and reliable attendance.

Skills

Organizational skills

Interpersonal skills

Attention to detail

Time management

Tools

CRM software

Job description

Description

The Client Service Associate provides primary support to the Wealth Management Group and must possess excellent organizational skills and interpersonal capabilities to effectively interact with employees, clients, and vendors. The position will provide support to Financial Advisors, be responsible for all administrative duties, and assist in all areas of client operations including opening new accounts and account maintenance. The Client Service Associate must be detail oriented and have the flexibility and ability to prioritize various projects and take initiative on tasks.

This role is for our Fredericksburg, VA office and is on-site.

Position Responsibilities and Essential Functions

• Provides a consistently positive client experience through excellent service and execution in maintaining client accounts, responding with urgency and diligence to meet or exceed expectations.
• Displays exemplary client service skills and mindset operating with a high degree of accuracy, attention to detail, organizational skills, and follow-through.
• Exercises discretion and independent judgment when necessary and in relation to client relationship management.
• Displays deep industry knowledge in assisting clients, genuinely invested in helping clients and colleagues succeed.
• Upholds CSP’s ethical and fiduciary standards by maintaining strict adherence to compliance policies, procedures, and standards, and by identifying and escalating potential concerns.
• Maintains client files & profiles in the contact management system.
• Independently evaluates account documentation, transaction requests, and client instructions to identify discrepancies, compliance concerns, or exceptions requiring resolution before escalation.
• Exercises discretion in prioritizing and managing time-sensitive tasks related to client accounts/relationships without daily oversight.
• Serves as a primary point of judgment for resolving custodial and transfer discrepancies that directly affect client account accuracy and firm compliance obligations.
• Continuously builds proficiency in custodial, portfolio management, and CRM software and platforms, staying current as tools and best practices evolve.
• Responsible for final review and sign-off on custodian specific paperwork prior to advisor or client delivery.
• Collaborates closely with the Financial Advisor to prepare correspondence, client proposals, presentations, spreadsheets, contribution ideas and perspective to strengthen client deliverables.
• Authorized to communicate directly with custodians and clearing firms on client matters without prior advisor approval on routine matters.
• Makes recommendations regarding the formulation of policies and procedures for opening accounts, maintenance of client files, monthly preparation of information for client billing and other operational functions performed on a regular basis.
• Performs various administrative functions for the office, including but not limited to answering and directing phone calls, managing incoming and outgoing mail & packages, ordering supplies, & maintaining office equipment.
• Supports Financial Advisors, Operations Supervision Managers, or Regional Manager with client or office events & initiatives.
• Travel as needed for company training to include attending CSA specific events.
• Maintains regular and reliable attendance.

Professional Experience

• Experience in a similar role within the financial services industry preferred.
• Experience with custodial and client relationship management systems preferred.
• Series 7 and 66 licenses preferred, or ability to obtain upon hire.

The final salary or hourly rate offered for this role will fall within the range set below based on a variety of factors, including but not limited to, geographic location, experience, skills, and competencies.

Base Compensation: $55,000 - $65,000 Annually

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, medical condition including pregnancy and childbirth, disability, veteran status, or marital or parental status. Cary Street Partners participates in e-Verify and will submit your I-9 documentation to the federal government to confirm your legal eligibility to work in the United States.