Client Relations Specialist

Aston Carter; Madison (WI); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

PTO / Paid time off

Transit benefits

Job summary

Aston Carter is seeking a Client Relations Specialist to support event marketing, campus recruiting presence, and prospect outreach from Madison, WI. The role blends on-site collaboration with remote work after training and focuses on client communications, proposal preparation, and marketing materials management.

Key duties include coordinating marketing at campus events, maintaining marketing resources, tracking CRM data, and preparing reports.

Qualifications

• Bachelor's degree in journalism, English, communications, or marketing preferred.
• Minimum 1 year administrative experience, preferably in marketing or sales.
• Valid driver's license.
• Proficiency with MS Office and Adobe Acrobat.
• Experience with AI tools is a plus.

Responsibilities

• Support event marketing and client outreach activities.
• Coordinate marketing presence at campus recruiting events.
• Assist with proposal development and document proofreading.
• Maintain marketing resources, resumes, and project profiles.
• Track sales funnel activities in CRM and keep systems organized.
• Prepare reports and communications for teams and clients.

Skills

Digital marketing

B2B marketing

Proposal writing

Marketing strategy

Education

Bachelor's degree in journalism/English/communications/marketing

1+ year administrative experience

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

AI tools (e.g., Microsoft Copilot)

Job description

Job Title: Client Relations SpecialistJob Description

We are seeking a dynamic Client Relations Specialist to support our event marketing, client meetings, and prospect outreach activities, enhancing client relationships and fostering new business development. This role involves coordination of our marketing presence at campus recruiting events, managing promotional items, and assisting in proposal development and client communications. You will maintain marketing resources, support sales funnel tracking, coordinate client feedback, and prepare reports and communications to keep our teams and clients informed.

Responsibilities

• Support event marketing, client meetings, and prospect outreach activities.
• Coordinate marketing presence at campus recruiting events.
• Manage inventory of promotional items and giveaways for events.
• Assist with proposal development by organizing materials, proofreading content, and preparing final documents.
• Maintain marketing resources, including staff resumes and project profiles.
• Support sales funnel tracking by entering information in our CRM and keeping internal systems organized.
• Coordinate client feedback and follow-up activities to support service quality.
• Prepare reports, emails, announcements, and other communications.
• Support annual and monthly marketing planning and execution.
• Track and report the effectiveness and ROI of marketing plan tactics.
• Improve team efficiency by maintaining templates, checklists, organized records, and clear follow-up processes.
• Complete other marketing and business administration responsibilities as assigned.

Essential Skills

• Experience in digital marketing, marketing campaigns, or email marketing.
• True B2B marketing experience such as social media, web campaigns, or email campaigning.
• Proposal writing experience or long sales cycle experience.
• Marketing strategy development.

Additional Skills & Qualifications

• Bachelors degree in Journalism, English, Communications, or Marketing preferred.
• Minimum of 1 year of administrative experience required, preferably in a marketing and/or sales environment.
• Valid Drivers License required.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Proficiency with Adobe Acrobat.
• Experience with artificial intelligence tools (e.g., Microsoft Copilot) is a plus.
• Strong oral and written communication skills.
• Ability to work cooperatively with others and manage deadlines.

Work Environment

This position offers a flexible work schedule with 2 days onsite and 3 days remote after 1 month of training. Join a collaborative and supportive team where your contributions are valued and your professional growth is encouraged.

Job Type & Location

This is a Contract to Hire position based out of Madison, WI.

Pay and Benefits

The pay range for this position is $20.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Madison,WI.

Application Deadline

This position is anticipated to close on Oct 13, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.