Client & Project Coordinator – Construction

Iconic Upscale; Houston (TX); On-site; USD 40,000 - 65,000; Full time

Job summary

Iconic Upscale is seeking a motivated Client & Project Coordinator to support our growing team from initial contact through project completion. This role blends client communication with hands-on coordination for residential outdoor living projects in the Houston area.

You will schedule appointments, coordinate with clients, vendors, and subcontractors, and maintain organized records while helping keep proposals and documentation on track.

Qualifications

• Strong English and Spanish communication skills
• Strong organizational skills
• Professional phone and email communication
• Basic computer proficiency
• Ability to prioritize and manage multiple responsibilities
• Strong attention to detail
• Dependable and punctual

Responsibilities

• Communicate with clients by phone, text, and email.
• Assist with scheduling appointments, meetings, and project-related activities.
• Help coordinate client requests and project updates.
• Maintain accurate and organized client and project information.
• Follow up on proposals, documents, appointments, and pending items.
• Assist with project documentation and administrative coordination.
• Support the sales and project teams with day-to-day organization.
• Help ensure clients receive timely and professional communication.
• Coordinate with internal team members, vendors, and subcontractors as needed.
• Track important deadlines and follow up on outstanding items.
• Assist with project closeout and client satisfaction follow-up.
• Help maintain an organized and professional office environment.

Skills

Bilingual English/Spanish

Client communication

Project coordination

Organization

Time management

Proactive problem solving

Computer literacy

Tools

MS Office

Email/calendar software

CRM systems

Job description

Iconic Upscale is a growing residential construction company specializing in high-quality outdoor living projects throughout the Houston area.

We are looking for a motivated, organized, and professional Client & Project Coordinator to support our growing team and help deliver an excellent experience to our clients from initial contact through project completion.

This is a great opportunity for someone who enjoys working with people, staying organized, coordinating multiple moving parts, and being part of a fast-growing construction company.

What You’ll Do

In this role, you will support both client communication and project coordination.

Responsibilities include:

• Communicate with clients by phone, text, and email.
• Assist with scheduling appointments, meetings, and project-related activities.
• Help coordinate client requests and project updates.
• Maintain accurate and organized client and project information.
• Follow up on proposals, documents, appointments, and pending items.
• Assist with project documentation and administrative coordination.
• Support the sales and project teams with day-to-day organization.
• Help ensure clients receive timely and professional communication.
• Coordinate with internal team members, vendors, and subcontractors as needed.
• Track important deadlines and follow up on outstanding items.
• Assist with project closeout and client satisfaction follow-up.
• Help maintain an organized and professional office environment.

We are looking for someone who is:

• Bilingual in English and Spanish.
• Highly proficient in spoken and written English.
• Professional and confident when communicating with clients.
• Organized and detail-oriented.
• Reliable and consistent with follow-up.
• Comfortable using computers, email, calendars, and business software.
• Able to work independently and take initiative.
• Positive, proactive, and solutions-oriented.
• Comfortable working in a fast-paced environment.

Preferred Experience

Experience in any of the following areas is a plus:

• Construction
• Remodeling
• Home improvement
• Project coordination
• Office administration
• Property management
• Roofing, landscaping, pools, HVAC, or related trades

Previous construction experience is preferred but not required for the right candidate.

The ideal candidate enjoys working with both clients and team members and is comfortable being responsible for keeping communication and administrative details organized.

You should be someone who takes ownership of your responsibilities, communicates professionally, and enjoys solving problems rather than waiting to be told what to do.

Qualifications

• Strong English and Spanish communication skills
• Strong organizational skills
• Professional phone and email communication
• Basic computer proficiency
• Ability to prioritize and manage multiple responsibilities
• Strong attention to detail
• Dependable and punctual
• Why Join Iconic Upscale
• Join a growing company with long-term advancement opportunities.
• Work in a professional and fast-moving environment.
• Gain exposure to both construction and business operations.
• Work directly with residential projects and clients throughout Houston.
• Opportunity to grow into a larger coordination or management role over time.

Schedule

Full-time, in-person position in the Houston area.

Some flexibility may occasionally be required depending on project and client needs.