Client Intake Coordinator

Giampolo Law Group; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

60k–80k annually based on experience

Employer-paid health premium

Paid time off and holidays

Performance and incentive bonuses

Inclusive, values-driven team

Job summary

Giampolo Law Group in Philadelphia, PA seeks a Client Intake Coordinator to be the first voice prospective clients hear. This in-office role handles intake from hello to booked consultations, manages the Owner’s inbox, and supports a 50-state estate planning network.

The position emphasizes judgment, strong communication, and comfort with AI tools, within a collaborative, inclusive team that values dignity and trust.

Qualifications

• 3+ years in legal intake, executive assistant, client services, or legal operations.
• Warm, clear, plain-English communication—on the phone and in writing.
• Sound judgment about prioritization and what comes first.
• Comfort with AI tools and willingness to learn ours.
• An LGBTQ-affirming spirit and ability to represent our values authentically.

Responsibilities

• Be the first point of contact for new inquiries by phone, email, web form, and referral.
• Book qualified consultations while the client is on the phone.
• Own the referral tracker end to end and coordinate with co-counsel across 50-state network.
• Manage the Owner’s inbox and deliver a morning summary.
• Source, hire, onboard, and supervise a virtual assistant.
• Keep the office running—supplies, mail, visitors, and monthly signing logistics.
• Partner on refining AI workflows and flag issues.

Skills

3+ years in legal intake or related

Clear, warm communication

Good judgment

Comfort with AI tools

LGBTQ-affirming approach

Tools

Monday.com

Job description

Giampolo Law Group | Philadelphia, PA | Full-Time, In-Office | $60,000–$80,000 Annually

Be the first voice clients hear at a nationally recognized LGBTQ+ law firm.

Giampolo Law Group is a nationally recognized, purpose-driven law firm serving the LGBTQ+ community and its allies nationwide. Founded by Angela Giampolo, we pair high-caliber legal work with advocacy, education, and a client experience rooted in dignity, inclusion, and trust. Our practice spans probate, trust administration, estate planning, adoption, name change, and family law.

We’re hiring a Client Intake Coordinator to be the first meaningful voice every prospective client hears—and the person who makes sure no inquiry slips through the cracks.

Why This Role

This is a high-trust, high-ownership position. You’ll run our intake process from first hello to booked consultation, manage the Owner’s inbox in her voice, help build out a support team, and shape how we use AI to work smarter. If you love talking to people, exercising real judgment, and keeping a busy practice running smoothly, you’ll thrive here.

What You’ll Do

• Be the first point of contact for new inquiries by phone, email, web form, and referral—and call every lead back the same day


• Lead intake conversations that assess need, fit, and urgency, then book qualified consultations while the client is still on the phone


• Own the referral tracker end to end and coordinate with co-counsel across a 50-state estate planning network


• Manage the Owner’s inbox: triage, reply in her voice, deliver a morning summary, and close every loop


• Source, hire, onboard, and supervise a virtual assistant


• Keep the office running—supplies, mail, visitors, and monthly Signing Day logistics


• Partner on refining the firm’s AI workflows, and flag anything that misses the mark

What You Bring

• 3+ years in legal intake, executive assistant, client services, or legal operations


• Warm, clear, plain-English communication—on the phone and in writing


• Sound judgment about who’s a fit and what comes first


• Comfort with AI tools and eagerness to learn ours


• An LGBTQ-affirming spirit and the ability to represent our values authentically

Bonus points for a paralegal or legal-admin background, legal CRM experience (we’re moving to Monday.com), exposure to estate planning, probate, or family law intake, or experience managing a virtual assistant or direct report.

What We Offer

• $60,000–$80,000 annually, based on experience


• 100% employer-paid employee health premium


• Paid time off and holidays


• Performance and incentive bonuses


• A collaborative, inclusive team living our core values: Moxie, Growth, Meaningful Joy, Perseverance, and Passion

The Schedule

Full-time and in-office at our Philadelphia office during standard business hours, plus one Saturday a month for Signing Days—with a floating day off that month to balance it out. Being here in person matters: intake is relationship building, and presence is part of how the work gets done.