Client-Focused Office & Projects Leader

ZenaDrone Inc.; Mesa (AZ); On-site; USD 55,000 - 72,000; Full time

Job summary

ZenaTech in Mesa, AZ is seeking an experienced Office Manager to lead administrative operations for our growing land surveying office. You will oversee daily workflows, supervise staff, and coordinate resources to support project teams and client relations.

Responsibilities include scheduling, document control, invoicing, payroll support, and HR assistance, with a focus on maintaining efficient processes in a fast-paced professional services environment.

Qualifications

• Minimum 3 years of office management or senior administrative experience.
• Experience supervising administrative personnel.
• Proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat.
• Excellent communication, customer service, and organizational skills.
• Strong attention to detail and ability to manage multiple priorities.
• Prior experience in land surveying, engineering, or related professional services is an asset.

Responsibilities

• Oversee daily office operations and administrative workflows.
• Supervise administrative and support staff.
• Implement and maintain office procedures, coordinate resources, and uphold a professional office environment.
• Serve as the primary administrative contact for clients, vendors, agencies, and partners.
• Manage calls, inquiries, and visitor management.
• Support project managers with scheduling and administrative needs.
• Coordinate field crew schedules and project tracking.
• Prepare project documentation and assist with permitting processes.
• Maintain records and document control, including contracts and proposals.
• Assist budgeting, invoicing, accounts payable/receivable, and payroll processing.
• Support HR functions and recruit/onboard staff.
• Foster communication between office staff and field crews.

Skills

Office management

Staff supervision

Communication

Organization

Multitasking

Customer service

Tools

Microsoft Word

Excel

Outlook

Adobe Acrobat

Job description

ZenaTech in Mesa, AZ is seeking an experienced Office Manager to lead administrative operations for our growing land surveying office. You will oversee daily workflows, supervise staff, and coordinate resources to support project teams and client relations.

Responsibilities include scheduling, document control, invoicing, payroll support, and HR assistance, with a focus on maintaining efficient processes in a fast-paced professional services environment.