Client Experience & Operations Coordinator

Pipe View, LLC; Gardner (KS); On-site; USD 38,000 - 48,000; Full time

Job summary

Pipe View America is seeking a Client Coordinator to deliver exceptional experiences to our clients by coordinating office operations, invoicing, and project data. You will manage GIS inventory, QC processes, and prepare reports and letters.

This role supports payroll, timesheets, staff recruitment, and onboarding; will attend meetings with senior management; occasional travel; strong MS Office skills and English proficiency required.

Qualifications

• H.S. diploma or equivalent required; Associate degree preferred.
• GIS experience preferred.
• 2 years' office administration experience.
• Possession of a valid Driver's License.
• Proficiency in MS Office Suite required.
• Must be able to read, write and speak English.
• Commitment to Pipe View's core values, mission, and programs is required.

Responsibilities

• GIS management of project inventory for all clients.
• Perform Quality Control processes per client requirements.
• Communicate project status to clients and team (project status reports).
• File management of inspection videos according to company standards.
• File management of cross bores including photos, details, and communication on clearing.
• Create or assist in creating weekly data for invoicing (invoice support).
• Research and document the priorities of our clients.
• Review timesheets daily.
• Process payroll weekly.
• Prepare letters, presentations, reports.
• New employee orientation.
• Assisting in staff recruitment.
• Attending meetings with senior management.
• Onsite data transfer with teams.
• Performs related duties as required.

Skills

GIS management

Quality control

Communication

Organizational skills

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Office Suite

Job description

Pipe View America is seeking a Client Coordinator to deliver exceptional experiences to our clients by coordinating office operations, invoicing, and project data. You will manage GIS inventory, QC processes, and prepare reports and letters.

This role supports payroll, timesheets, staff recruitment, and onboarding; will attend meetings with senior management; occasional travel; strong MS Office skills and English proficiency required.