Client E-Billing Representative

Dinsmore & Shohl LLP; Morgantown (WV); On-site; USD 42,000 - 62,000; Full time

Job summary

Dinsmore & Shohl LLP is seeking a Client E-Billing Representative to manage daily billing tasks, including time transfers, write-downs, ebilling site interactions, and attorney inquiries. This role supports several offices and requires strong organizational skills and familiarity with BillBlast and CMS.

The position involves coordinating electronic billing for multiple clients and sites, reviewing pre-bills, and ensuring accurate final invoices.

Qualifications

• Minimum of 3 years of legal billing experience.
• High school diploma is required.

Responsibilities

• Coordinates all aspects of billing for assigned attorneys, clients and ebilling sites in accordance with Firm policies and procedures.
• Coordinates all aspects of electronic billing through client electronic billing sites and BillBlast as required by clients.
• Reviews, edits and processes pre-bills.
• Perform various reconciliation and monitoring adjustments to ensure final invoice to client is accurate.
• Communicates with billing attorneys and/or legal administrative assistants regarding billing matters.
• Prepares final invoices for transmittal to BillBlast or ebilling site.
• Maintain and disseminate information on ebilling reporting and billing requirements as needed.
• Manage high volume of emails and calls pertaining to legal billing.
• Provide first level of billing system technical support to Firm attorneys and support staff.
• Maintain accurate and complete documentation of ebilling changes for audit trail; scans related documents into CMS, BillBlast and ebilling vendor sites as needed.
• Perform various matter and ebilling site reconciliations.
• Update systems and sites with needed information to ensure successful ebilling submissions.
• Monitor rejections, reductions and adjustments to ensure ebilling invoices are fully processed.
• Maintain and disseminate information on reporting and ebilling requirements.
• Make any changes necessary to ebilling formats.
• Process monthly invoices and follow through with rejections and reductions as necessary.
• Prepare ad hoc billing reports upon request from billing attorney or leadership
• Perform additional duties as assigned

Skills

Legal Billing

Billing Queries

Multi-site Coordination

Education

High school diploma

Tools

BillBlast

CMS

Job description

With over 725 lawyers in 31 offices across the U.S., Dinsmore is committed to maintaining and developing a strong market profile. This is both to facilitate an understanding of the firm's capabilities by current and prospective clients, and to support the recruitment of talented attorneys and business professionals.

Dinsmore is seeking a Client E-Billing Representative who will be responsible for the daily billing functions including time and cost transfers, write-downs, computer bills, special bills, void/rebills, ebilling vendor site management and attorney inquiries.

This position can be located in: Ann Arbor, MI; Bloomington, IN; Boston, MA; Charleston, WV; Cincinnati, OH; Columbus, OH; Dayton, OH; Troy, MI; Houston, TX; Huntington, WV; Indianapolis, IN; Lexington, KY; Louisville, KY; Miami, FL; Morgantown, WV; Orlando, FL; Tampa, FL; Wheeling, WV

Responsibilities

• Coordinates all aspects of billing for assigned attorneys, clients and ebilling sites in accordance with Firm policies and procedures
• Coordinates all aspects of electronic billing through client electronic billing sites and BillBlast as required by clients
• Reviews, edits and processes pre-bills
• Perform various reconciliation and monitoring adjustments to ensure final invoice to client is accurate. Includes write offs, rate overrides, etc.
• Communicates with billing attorneys and/or legal administrative assistants regarding billing matters
• Prepares final invoices for transmittal to BillBlast or ebilling site
• Maintain and disseminate information on ebilling reporting and billing requirements as needed
• Manage high volume of emails and calls pertaining to legal billing
• Provide first level of billing system technical support to Firm attorneys and support staff
• Maintain accurate and complete documentation of ebilling changes for audit trail; scans related documents into CMS, BillBlast and ebilling vendor sites as needed
• Perform various matter and ebilling site reconciliations
• Update systems and sites with needed information to ensure successful ebilling submissions
• Monitor rejections, reductions and adjustments to ensure ebilling invoices are fully processed
• Maintain and disseminate information on reporting and ebilling requirements
• Make any changes necessary to ebilling formats
• Process monthly invoices and follow through with rejections and reductions as necessary.
• Prepare ad hoc billing reports upon request from billing attorney or leadership
• Perform additional duties as assigned

Requirements

• Minimum of 3 years of legal billing experience
• High school diploma is required

Equal Opportunity Employer