Client Concierge & Office Coordinator

Ultipro; Nashville (TN); On-site; USD 30,000 - 42,000; Full time

Job summary

Renaissance Financial is seeking a professional Receptionist to provide exceptional front-desk service. You will answer and route calls, welcome clients, manage conference room schedules, and handle mail and supplies in a fast-paced in-office environment.

Ideal candidates have 2+ years of reception/office experience, strong communication skills, and proficiency with Microsoft Office. This position is based on-site and requires professional, team-oriented collaboration with the Operations Manager

Qualifications

• Two or more years of reception/office related experience.
• Experience with a multi-line phone system.
• Working knowledge of office etiquette.
• Solid interpersonal skills and resourcefulness handling stressful situations.
• Excellent written and verbal communication skills.

Responsibilities

• Answer, screen and forward incoming phone calls.
• Keep reception area and conference rooms tidy and presentable.
• Maintain stock of supplies in reception area & conference rooms.
• Welcome clients and visitors and notify their contact person.
• Manage conference room schedules and adjust meetings as needed.
• Oversee daily mail, shipping, and related billing reports.
• Maintain office security protocols with sign-in logs and package tracking.
• Assist with inventory management of office supplies and mail items.

Skills

Reception experience

Phone system management

Office etiquette

Interpersonal skills

Written and verbal communication

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

OneNote

Teams

Cisco Jabber / RingCentral

Zoom

Job description

Renaissance Financial is seeking a professional Receptionist to provide exceptional front-desk service. You will answer and route calls, welcome clients, manage conference room schedules, and handle mail and supplies in a fast-paced in-office environment.

Ideal candidates have 2+ years of reception/office experience, strong communication skills, and proficiency with Microsoft Office. This position is based on-site and requires professional, team-oriented collaboration with the Operations Manager