Client Care Manager

HomeWell Care Services, Inc.; North Augusta (GA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Opportunity for advancement

Paid time off

Wellness resources

Job summary

HomeWell Care Services – Augusta is seeking a seasoned Client Care Manager to oversee the patient journey from inquiry to care initiation and ongoing support. You will supervise caregivers, coordinate personalized care plans, and ensure compliant documentation while driving client acquisition and retention in the Augusta-area community.

The role emphasizes building strong referral networks, managing schedules, and maintaining high-quality service delivery with a focus on dignity and independence

Qualifications

• At least 3 years of experience specifically in non-medical home care services.
• Experience in client acquisition and client retention, including inquiry follow-up, assessment conversion, relationship management, and service recovery.
• Experience in business development, community outreach, and marketing, including referral relationship development and participation in activities that generate qualified care inquiries.
• Experience in home care compliance, including client documentation, care plans, supervisory requirements, confidentiality, incident reporting, and agency policies.
• Experience in caregiver scheduling, including client matching, call-out resolution, coverage coordination, and service continuity.
• Strong leadership, organization, written and verbal communication, problem-solving, and follow-through.
• Ability to use electronic care-management systems, scheduling software, email, and standard office applications. WellSky experience is preferred.

Responsibilities

• Manage client intake and assessments: respond to inquiries, qualify service needs, conduct non-medical assessments, explain care options, complete admission documentation, and coordinate timely service starts.
• Develop and maintain personalized care plans: document approved services, client preferences, daily routines, functional limitations, safety considerations, and caregiver instructions; coordinate reassessments and reviews.
• Lead caregiver supervision: introduce caregivers to clients, verify understanding of care plans, conduct client support visits, coach staff, identify training needs, and address performance concerns.
• Coordinate scheduling and coverage: match caregivers to client needs, maintain schedules, resolve call-outs, communicate changes, monitor hours and visits.
• Strengthen client acquisition: follow up on inquiries and assessments, document next steps, and partner with Business Development to convert opportunities into starts.
• Drive client retention: maintain family communication, monitor satisfaction, resolve complaints, and act on corrective actions.
• Support business development, community outreach, and marketing: participate in referral visits, events, presentations, and partner meetings to communicate value of services.
• Identify appropriate service expansion: obtain consent, updated agreements, staffing confirmation, and payer authorization before changes.
• Maintain compliance and accurate records: track care plans, visits, authorizations, incidents, and documentation; support audits and protect confidential information.
• Coordinate payer requirements and report results: VA Community Care, private-pay, and long-term care insurance relationships; report census, retention risks, and referrals.

Skills

Client acquisition

Client retention

Leadership

Scheduling

Communication

Problem-solving

Follow-through

Tools

WellSky

Scheduling software

Job description

Benefits

• Competitive salary


• Opportunity for advancement


• Paid time off


• Wellness resources

Job Title

Client Care Manager – Non-Medical Home Care

Company: HomeWell Care Services – Augusta, GA

Location: Evans, GA, serving the Augusta-area community

Employment Type: Full-Time

Desired Experience: At least 3 years in non-medical home care services

Company and Culture

HomeWell Care Services – Augusta is a veteran-owned agency providing personalized non-medical in-home care that helps older adults, veterans, and individuals who need assistance maintain dignity, independence, and quality of life.

We are seeking an experienced, accountable Client Care Manager who can lead excellent service delivery while contributing directly to client acquisition, retention, and agency growth. Our team values compassion, professional communication, reliable follow-through, and respect for the people we serve.

Position Overview

The Client Care Manager oversees the client experience from initial inquiry and assessment through service initiation, ongoing care, and discharge. You will coordinate personalized care plans, supervise caregivers, support scheduling, maintain compliance, and build trusted relationships with clients, families, and referral partners.

This position also serves as a client acquisition multiplier—helping convert qualified inquiries into client starts, strengthening referral relationships, retaining clients through dependable service, and identifying appropriate additional support as client needs change.

This is a non-medical home care position. The Client Care Manager coordinates with the agency RN and other qualified professionals for required nursing assessments, clinical concerns, and duties outside the position’s authorized scope.

Essential Responsibilities

• Manage client intake and assessments: Respond to inquiries, qualify service needs, conduct non-medical assessments, explain care options, complete admission documentation, and coordinate timely service starts.


• Develop and maintain personalized care plans: Document approved services, client preferences, daily routines, functional limitations, safety considerations, and caregiver instructions. Coordinate reassessments and required professional reviews.


• Lead caregiver supervision: Introduce caregivers to clients, verify understanding of care plans, conduct client support visits, coach staff, identify training needs, and address performance concerns with management and HR.


• Coordinate scheduling and coverage: Match caregivers to client needs, help maintain schedules, resolve call-outs and open shifts, communicate changes promptly, and support continuity of care. Monitor authorized hours, visit completion, and scheduling exceptions.


• Strengthen client acquisition: Follow up on inquiries and assessments, address service questions, document next steps, and partner with Business Development to convert appropriate opportunities into successful client starts.


• Drive client retention: Maintain regular family communication, monitor satisfaction, resolve complaints, identify service risks early, and follow through on corrective actions.


• Support business development, community outreach, and marketing: Participate in referral visits, community events, educational presentations, and partner meetings. Help communicate the value of HomeWell’s services and provide accurate referral follow-up.


• Identify appropriate service expansion: Recognize unmet needs and explain relevant care options. Obtain client consent, updated agreements, staffing confirmation, and payer authorization before implementing changes.


• Maintain compliance and accurate records: Track care plans, required visits, authorizations, incidents, complaints, and service documentation. Support audits, protect confidential information, and escalate safety or compliance concerns promptly.


• Coordinate payer requirements and report results: Work with designated staff on VA Community Care, private-pay, and long-term care insurance arrangements. Report client census, staffing gaps, retention risks, referral activity, conversions, and assigned performance measures.

Required Qualifications

• At least 3 years of experience specifically in non-medical home care services.


• Demonstrated experience in client acquisition and client retention, including inquiry follow-up, assessment conversion, relationship management, and service recovery.


• Experience in business development, community outreach, and marketing, including referral relationship development and participation in activities that generate qualified care inquiries.


• Experience in home care compliance, including client documentation, care plans, supervisory requirements, confidentiality, incident reporting, and agency policies.


• Experience in caregiver scheduling, including client matching, call-out resolution, coverage coordination, and service continuity.


• Strong leadership, organization, written and verbal communication, problem-solving, and follow-through.


• Ability to use electronic care-management systems, scheduling software, email, and standard office applications. WellSky experience is preferred.


• Reliable transportation for required field visits; a valid driver’s license and current insurance when driving is required.


• Ability to complete applicable background, reference, and other required pre-employment checks.

Schedule and Availability

This is a full-time position with office responsibilities, client home visits, and community outreach activities.

Candidates must be willing and available to work outside normal business hours when needed

including evenings, weekends, assigned on-call coverage, urgent client concerns, and caregiver scheduling disruptions. After-hours responsibilities will be coordinated according to agency policy and applicable compensation requirements.

Preferred Experience

Experience with VA Community Care, long-term care insurance, dementia support, hospital or rehabilitation transitions, Medicaid / Medicare, and the Augusta-area referral network is preferred.

What Success Looks Like

Success means clients receive reliable, personalized care; caregivers understand and follow care plans; schedules remain supported; documentation and required reviews are completed on time; concerns receive prompt follow-through; and qualified inquiries and referral relationships contribute to sustainable agency growth.

HomeWell Care Services – Augusta is an equal opportunity employer. Qualified applicants will receive consideration without regard to legally protected characteristics. Reasonable accommodations are available for the application process and essential job functions.