Client Care Coordinator

Abqpetcarehospital; Woodstock (GA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical insurance

401(k) with employer match

Paid time off including sick time

Job summary

Abqpetcarehospital in Woodstock, Georgia, seeks a Client Services Coordinator to expedite medical and clerical support for animal patient care. This role requires veterinary medical experience and reception skills to bridge communication between teams.

The position is full-time, covering 3.5 days a week, where you'll manage a busy workflow in a high-volume ER environment. Benefits include medical insurance, a 401(k), and continued education opportunities.

Qualifications

• Practical knowledge of hospital organization, procedures, and client protocols.
• Ability to manage and facilitate appointment flow effectively.
• Excellent communication skills to liaise between medical and reception staff.

Responsibilities

• Monitor and facilitate the flow of appointments and emergencies.
• Provide direction to medical staff and assist in patient care.
• Communicate wait times to pet parents and respond to their needs.

Skills

Veterinary medical experience

Reception experience

Multi-tasking

Communication

Compassion and professionalism

Job description

The purpose of the Client Services (Hospital) Coordinator position is to expedite medical and clerical support to the medical and reception staff related to animal patient care and treatments. The position requires a practical knowledge of hospital organization, standard procedures and services, as well as the basic rules and protocols for governing clients and patient care. A successful HC is a reliable, flexible, self‑motivated individual, preferably with years of veterinary medical experience as a technician or veterinary assistant to be part of a 2‑man team. Reception experience is also helpful in addition to the medical aspect as this position acts as a bridge between the reception and medical staff. The position is a daytime position in a Fear Free, high‑volume 24‑hour, busy animal hospital with 12 doctors and 80 support staff. The position is 3.5 days a week or approximately 42 hours a week. HC works 2 weekends a month. No major holidays as we are ER only on those actual days. We offer medical insurance, 401(k), and discounted medical services for employees, and opportunities for CE and certifications such as the Fear Free Certification program.

Responsibilities

• The core aspects of the position include but are not limited to monitoring and facilitating the flow of the regular and standby appointments of the day, emergencies, managing a nurse advice line, and helping doctors with screening and returning medical callbacks, submitting referrals, and custom prescriptions.
• Other priorities are giving direction to medical staff for emergencies, scheduled appointments, surgery check‑ins and standbys to ensure they are taken in a timely manner and by the appropriate medical team member.
• Directing technicians and doctors where to go next to keep the flow of appointments on schedule; checking out their rooms or filling medications for their rooms so that they can move onto the next room or task.
• Keeping the appointment/standby white board up to date.
• Communicating with PCC on lunches, technicians or doctors who may need help.
• Communicating with the drop‑off technician and directing doctors to help with drop‑off between rooms.
• Providing miscellaneous support to all staff if necessary.
• Monitoring and responding to the nurse advice line in a timely manner in case patients who call need to come in or need a response before the doctors start going home for the day.
• Bridging the gap between medical and reception teams—keeping communication flowing on appointments and standbys.
• Keeping appointments and standby pet parents up to date on wait time at arrival, as needed while waiting, and if an emergency occurs to let them know how they may be impacted.
• Submitting medical referrals and ensuring the appropriate records and tests/imaging are submitted with the referral.
• Answering questions about and helping technicians fill routine medication requests appropriately.
• Must have the ability to multi‑task, stop and start tasks with interruptions.
• Returning moderately medical callbacks for doctors such as lab calls, recommendations and responding to owners’ requests and questions for the doctors so that they can be available for appointments and drop‑offs.
• Maintaining a high level of communication with the doctors and keeping detailed up‑to‑date records on all communications between doctors and pet parents.
• Able to work a 12‑hour shift; able to sit, stand and be actively present moving about the hospital when needed.
• Ability to maintain calm when faced with emotional pet parents and situations and respond with compassion and professionalism.

NVA offers a comprehensive benefits program including medical, dental, vision, a 401(k) with employer match, and paid time off (including sick time) for all eligible employees. The team can provide more information about compensation and benefits for your specific location during the process. For positions based in Colorado, NVA provides eligible employees with paid sick and safe leave and public health emergency leave in accordance with the requirements of Colorado's Healthy Families and Workplaces Act.

NVA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Pursuant to the San Francisco Fair Chance Ordinance, Los Angeles Fair Chance Initiative for Hiring Ordinance, and any other state or local hiring regulations, we will consider for employment any qualified applicant, including those with arrest and conviction records, in a manner consistent with the applicable regulation.