Client Billing Coordinator

Perkins Coie LLP; Madison (WI); Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

Annual discretionary bonus

401(k) plan

Medical insurance

Dental insurance

Vision insurance

Paid time off starting at 20 days

Parental leave

10 paid holidays

Family care benefits

Job summary

Ashurst Perkins Coie US LLP is seeking a collaborative Client Billing Coordinator to join our team. You will prepare prebills and client invoices, translate attorney instructions into action, and ensure a smooth billing experience for internal teams and clients.

Under the Billing Supervisor, you will use Elite 3E to manage parent/child billing, AFAs, and monthly closings, while providing accurate reports and responding to inquiries.

Qualifications

• Two years of related accounting experience.
• AA degree or equivalent required.
• Proficient in Microsoft Office, especially Excel and Word.
• Ability to type at least 40 WPM and use a 10-key keypad.
• Familiarity with Elite software preferred.

Responsibilities

• Prepare and process prebills and client invoices in Elite 3E.
• Manage billing under Alternative Fee Arrangements.
• Generate reports on balances and billing status.
• Respond to client billing inquiries and resolve questions.
• Explain billing policies and advise on special arrangements.
• Maintain attendance and overtime to meet monthly closing.

Skills

Communication skills

Attention to detail

High-volume workload management

Problem solving

Time management

Education

AA degree or equivalent

Tools

Excel

Word

10-key calculator

Job description

Job Description:

Client Billing Coordinator

Drive Operational Excellence.

At Ashurst Perkins Coie US LLP, our people are our greatest asset. We're looking for a collaborative, detail-oriented Client Billing Coordinator to join our team and help deliver an exceptional employee experience.

In this role, under the direction of the Billing Supervisor, you will prepare accurate, timely client invoices while translating attorney instructions into action and ensuring a seamless, efficient billing experience for both internal teams and external clients.

What You’ll Do

• Prepare and process accurate prebills and client invoices, including task-based and parent/child billing in Elite 3E, in accordance with attorney direction.
• Manage billing under Alternative Fee Arrangements, including fee deferrals, step discounts, and fee caps.
• Research and generate reports on balances, billing status, revisions, document requests, and accounts payable support.
• Respond to client billing inquiries and partner with attorneys and staff to resolve questions, address concerns, and clarify billing requirements.
• Explain and reinforce timekeeping and billing policies while advising lawyers and legal staff on special billing arrangements and Elite 3E capabilities.
• Maintain consistent attendance and flexibility to work overtime as needed to meet monthly closing requirements and critical client deadlines.

What You’ll Bring

• Strong verbal and written communication skills with the ability to build effective relationships across all levels of the firm.
• Solid command of accounting and billing practices, with exceptional accuracy, organization, and follow-through.
• Effectively manage high-volume workloads, competing priorities, and time-sensitive requests while delivering quality results.
• Apply sound judgment and common sense to solve problems, follow instructions, and navigate complex variables.
• Accurately calculate rates, percentages, discounts, and other billing figures; type at least 40 WPM and operate a 10-key calculator by touch.
• Proficient in Microsoft Office, particularly Excel and Word.
• Requires 2 years of related accounting experience and an AA degree or equivalent.

Preferred Qualifications

• Familiarity with standard databases and/or accounting software applications. Elite software experience preferred.
• Professional services accounting experience is preferred and highly valued.

Why Join Ashurst Perkins Coie?

Join a collaborative, high-performing Client Billing Coordination team where your expertise will help shape the employee experience across our global organization. In this role, if you are passionate about delivering exceptional service and making a lasting impact, you will find meaningful opportunities to grow your career while helping create an outstanding experience for our people.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.

This position may be filled in the following locations. The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

Colorado compensation range: $54,970.00 to $79,370.00 annually

Illinois compensation range: $58,010.00 to $83,760.00 annually

Washington state compensation range: $57,980.00 to $83,720.00 annually

Washington, D.C. compensation range: $62,620.00 to $90,420.00 annually

This job is remote.

Applications will be accepted through October 9, 2026