Clerk-Scheduling High School Posting 735

Los Alamos High School; Los Alamos (NM); On-site; USD 23,000 - 33,000; Full time

Job summary

Los Alamos Public Schools seeks a Clerk-Scheduling High School to manage daily coverage for instructional and support staff across the district. You will use automated scheduling software and TCP to ensure smooth classroom operations and maintain accurate records.

The role requires a High School Diploma or GED and English fluency, with prior administrative experience preferred. 1.0 FTE, 40-hour week, August 4, 2026 to May 28, 2027, with benefits and ongoing district policies.

Qualifications

• Education & Experience: High School Diploma or equivalent; prior administrative or school office experience preferred.
• Language & Communication: Proficiency in reading, writing, and speaking fluent English.
• Mathematical Skills: Basic math for time-tracking, stipends, and scheduling data.

Responsibilities

• Absence & Coverage Management: Schedule and plan coverage for anticipated staff absences using district attendance software.
• Daily Absence Response: Deploy substitutes using sub rosters and master schedules.
• Morning Operations: Prepare daily instructional packets, login credentials, and keys for substitutes.
• Staff Dispatch & Escalation: Coordinate internal coverage when substitutes are unavailable, minimizing disruption.
• Flex Time & Payroll Verification: Reconcile and verify Additional Teaching Time and flex pay for coverage during prep periods.

Skills

Scheduling

Office administration

Communication

Time management

Education

High School Diploma or GED

Tools

TimeClock Plus (TCP)

Job description

Clerk-Scheduling High School Posting 735

Clerk-Scheduling High School Posting 735

Los Alamos Public Schools Los Alamos High School - Los Alamos, New Mexico Open in Google Maps

This job is also posted in Los Alamos Public Schools

Job Details

Job ID: 5975745
Application Deadline: Posted until filled
Posted: Oct 28, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Visa sponsorship is not available

Range 29- $20.24 Starting Hourly Rate

1.00 FTE- 8 hour shift, 40 hour week

193 work contract- August 4, 2026 to May 28, 2027

Coordinates daily coverage for planned and unplanned absences of instructional and support staff across the school district. Utilizes automated scheduling software and internal staffing resources to ensure seamless classroom operations. Performs a variety of routine to complex administrative tasks to support school management, ensure policy compliance, and maintain accurate records.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Absence & Coverage Management: Schedule and plan coverage for anticipated staff absences using district attendance software.
• Daily Absence Response: Rapidly identify, deploy, and dispatch substitute staff or internal coverage for last-minute sick calls using sub rosters, master schedules, and TimeClock Plus (TCP).
• Morning Operations: Prepare daily instructional packets, log-in credentials/computers, and keys for arriving substitute teachers prior to the start of the school day.
• Staff Dispatch & Escalation: Coordinate internal faculty coverage when guest substitutes are unavailable, ensuring minimum disruption to instructional schedules.
• Flex Time & Payroll Verification: Reconcile, track, and verify Additional Teaching Time (ATT) and flex pay for certified teachers providing coverage during scheduled prep periods.

• SUPERVISORY RESPONSIBILITIES

• None.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required.

• Education & Experience: High School Diploma or equivalent (GED) required; prior administrative or school office experience preferred.
• Language & Communication:
• Proficiency in reading, writing, and speaking fluent English.
• Strong interpersonal skills with the ability to respond professionally to inquiries, concerns, or complaints from staff, community members, and district stakeholders.
• Ability to communicate clearly, concisely, and diplomatically in both written and verbal formats.
• Mathematical Skills:
• Proficiency in basic math functions (addition, subtraction, multiplication, division).
• Ability to apply basic mathematical concepts to time-tracking, stipend calculations, and scheduling data.
• Reasoning & Problem-Solving:
• Ability to identify scheduling conflicts, gather necessary facts, and resolve immediate coverage issues under tight time constraints.
• Ability to collect, organize, and present administrative data as directed.

KEY COMPETENCIES & WORK CHARACTERISTICS

• Multi-Tasking & Organization: Proven ability to prioritize tasks, meet strict morning deadlines, and manage high volumes of morning calls/interruptions smoothly.
• Technical Aptitude: Comfort navigating scheduling software, time tracking systems (TCP), and adapting to updated educational technology.
• Precision & Confidentiality: Exceptional attention to detail and accuracy, with absolute commitment to maintaining student, personnel, and district confidentiality.
• Flexibility & Collaboration: Ability to adapt quickly to changing daily priorities, receive direction from multiple administrators, and build positive working relationships with district staff.
• Policy Compliance: Thorough understanding of—and strict adherence to—Board of Education policies, district procedures, and union rules regarding prep-period coverage.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Regular Activities: Frequently required to sit, stand, walk, talk, and hear during the workday.
• Occasional Activities: Occasionally required to reach with hands and arms, stoop, kneel, crouch, or balance.
• Lifting Requirements: Must occasionally lift and/or move items weighing up to 10 pounds (e.g., paper, files, tech devices).
• Vision Requirements: Specific vision abilities required include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Noise Level: Dynamic office environment; noise levels range from quiet to moderately loud depending on morning sub arrival, student movement, and peak school activity times.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• HR Specialist
• 2075 Trinity Drive
• Los Alamos, New Mexico 87544-3091
• Phone: [phone]
• Email: [e-mail]

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